What are the responsibilities and job description for the Office Services Coordinator, Nashville position at Concord Music Group, Inc.?
Overview
Concord is the world’s leading independent music company. The Company supports more than 125,000 artists and songwriters whose works are licensed, marketed, and performed globally. Concord's growing catalog of 1.3 million songs, compositions, sound recordings, films, plays, and musicals is one of the most impactful and culturally relevant collections of creative rights in history.
Concord is headquartered in Nashville with additional offices in Los Angeles, New York, London, Berlin, Melbourne, and Miami.
Our amazing Nashville office is in search of an Office Services Coordinator to be an integral member of our team. We are looking for an upbeat, polished, professional first face to greet guests, answer questions, answer phones, maintain office common areas, restock kitchen, order supplies, and general office and facilities administration. Works under general supervision of the Director Facilities.
Responsibilities
What you’ll do:
- Re-stock the kitchen and keep it tidy. (25%)
- Maintain common areas, kitchen, and conference room. (11%)
- Greeting and screening all visitors (10%)
- Sort and distribute all incoming mail, packages, and deliveries (10%)
- Determine and order office supplies and snacks weekly and as needed. (10%)
- Office relationship management with employees at all levels, building management, off-site storage facilities, office furniture dealer, maintenance vendors, etc. (10%)
- Light event planning, event set-up and break-down (5%)
- Manage conference room bookings. (5%)
- Manage employee parking logistics, office seating, seating charts/floorplans, etc.(5%)
- Provide backup administrative support for Director, Facilities, when needed (5%)
- Answering phones, directing calls, taking messages (2%)
- Handle special projects as needed (2%)
Qualifications
What you’ll need:
- Minimum High School Degree, or GED required.
- Minimum two years’ experience in an administrative role, within a fast-paced office environment
- Must be able to work all office hours, on-site.
- Ability to work with confidential and sensitive information in a discrete manner
- Must be able to lift moderate to heavy items occasionally (10lbs-30lbs)
- Professional and friendly telephone demeanor required.
- High level of customer service orientation and a positive ‘Can-do’ attitude are required.
- Strong interpersonal skills, ability to work in a team environment, high degree of tact.
- Strong organizational skills and Microsoft Office / Basic Excel knowledge
- Ability to learn new building systems quickly.
*This job is hybrid- requiring 3 days a week minimum on site.
At Concord, we offer comprehensive medical and wellness benefits, generous time off, parental leave, charity match, paid time off for volunteering, and other fun company perks. We have beautiful new offices and a culture committed to supporting everyone’s growth and development.
Concord is an equal opportunity employer. We employ, train, compensate and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We believe that diversity, inclusion and equity is paramount for the creation of music, theater and film that celebrates and empowers all cultures.
