What are the responsibilities and job description for the Office Services Manager / Recruiting Coordinator - Nashville position at Baker Donelson?
Baker, Donelson, Bearman, Caldwell & Berkowitz, PC, an AM Law 200 firm, is actively seeking an Office Services Manager / Recruiting Coordinator in its Nashville office. Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
- Data entry / keyboard skills using standard computer office software;
- Work with our hiring team for summer law student OCI programs;
- Plan and attend events for our summer law student programs and interview process;
- Microsoft program knowledge - Outlook, Word, Excel, etc.;
- Manage day-to-day operations of Office Services Department;
- Responsible for resolving office facilities issues;
- Handle communications with office vendors and property management;
- Investigate and resolve vendor issues;
- Work with property management to resolve matters related to office maintenance and / or security;
- Maintain supply inventory; place weekly supply orders;
- Manage physical office moves, removal and / or purchase of office furniture;
- Identify and implement development and growth opportunities for office services assistants;
- Develop plans for efficiencies for office services team;
- Approve weekly timesheets and requests for time off;
- Manage and assist with setup of in-office and off-site events;
- Set standards and create written guides for office services team;
- Assist Office Administrator with other administrative functions as needed;
- Schedule vendors and submit invoices for processing;
- Handle COI requests, building security cards, parking matters;
- Ensure proper maintenance of pantry, kitchen and breakroom areas;
- Ability to use personal vehicle to run errands for office, when needed;
- Assist with logistical planning of office events / meetings, as needed;
- Ability to organize and prioritize numerous tasks and complete them under time constraints;
- Confidentiality.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
Must provide minimum authorization to work in the United States. Resumes only accepted for job posted.
Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.
Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.
