What are the responsibilities and job description for the Coordinator, Payroll and Accounts Payable position at CONCORDIA SEMINARY?
POSITION SUMMARY:
The Coordinator, Payroll and Accounts Payable position is responsible for maintaining all pay records, and processing bi-weekly payrolls as well as the maintenance of the daily accounts payable entries, processing of checks and reconciling the monthly accounts payable detail to the general ledger.
RESPONSIBILITIES:
- Maintains Payroll System continuously which includes but is not limited to; rate changes, hiring/termination of employees, updating employee addresses and company account codes.
- Performs necessary ACH transfers, for HSAs, FSAs, and Retirement benefits, etc...
- Reviews Employee Exception Time Accruals to enforce employee compliance.
- Reviews all city, state and federal tax reports, reconciliation of deductions, overtime records, garnishments, and all other deductions paid to vendors for bi-weekly payroll.
- Reviews all quarterly payroll reports generated by payroll system reported to the IRS.
- Reviews all annual payroll reports and W2s generated by payroll system reported to the IRS and distributes all W2s to employees.
- Will obtain comprehensive knowledge of Seminary benefit plans in order to process payroll deductions.
- Enters daily accounts payable transactions into the appropriate accounts payable systems.
- Reviews invoices and check requests for proper approval, account distribution, and IRS information such as 1099s, Social Security numbers, and addresses.
- Responsible for sending IRS W-9 forms to potential 1099 recipients.
- Processes accounts payable checks on a regular schedule.
- Review vendor monthly statements.
- Responsible for processing emergency check requests (including payroll checks for non-routine HR actions)
ANCILLARY DUTIES:
Will assist with various other internal departmental projects as assigned.
- Minimum 3 years experience in accounts payable.
- Minimum 5 years experience processing payroll with an understanding of Federal, State and local agencies to maintain compliance with applicable laws.
- Must be proficient with Microsoft Office package, and also have previous hands-on experience with payroll database system.
- Detail oriented and highly organized.
- Excellent oral and written communication skills.
- Associates degree in Business Administration required with an emphasis in Accounting preferred.
POSITIONS SUPERVISED:
None