Coordinator, Payroll and Accounts Payable

POSITION SUMMARY:

The Coordinator, Payroll and Accounts Payable position is responsible for maintaining all pay records, and processing bi-weekly payrolls as well as the maintenance of the daily accounts payable entries, processing of checks and reconciling the monthly accounts payable detail to the general ledger.

RESPONSIBILITIES:

• Maintains Payroll System continuously which includes but is not limited to; rate changes, hiring/termination of employees, updating employee addresses and company account codes.
• Performs necessary ACH transfers, for HSAs, FSAs, and Retirement benefits, etc...
• Reviews Employee Exception Time Accruals to enforce employee compliance.
• Reviews all city, state and federal tax reports, reconciliation of deductions, overtime records, garnishments, and all other deductions paid to vendors for bi-weekly payroll.
• Reviews all quarterly payroll reports generated by payroll system reported to the IRS.
• Reviews all annual payroll reports and W2s generated by payroll system reported to the IRS and distributes all W2s to employees.
• Will obtain comprehensive knowledge of Seminary benefit plans in order to process payroll deductions.
• Enters daily accounts payable transactions into the appropriate accounts payable systems.
• Reviews invoices and check requests for proper approval, account distribution, and IRS information such as 1099s, Social Security numbers, and addresses.
• Responsible for sending IRS W-9 forms to potential 1099 recipients.
• Processes accounts payable checks on a regular schedule.

• Review vendor monthly statements.
• Responsible for processing emergency check requests (including payroll checks for non-routine HR actions)

ANCILLARY DUTIES:

Will assist with various other internal departmental projects as assigned.

• Minimum 3 years experience in accounts payable.
• Minimum 5 years experience processing payroll with an understanding of Federal, State and local agencies to maintain compliance with applicable laws.
• Must be proficient with Microsoft Office package, and also have previous hands-on experience with payroll database system.
• Detail oriented and highly organized.
• Excellent oral and written communication skills.
• Associates degree in Business Administration required with an emphasis in Accounting preferred.

POSITIONS SUPERVISED:

None