Payroll/Accounts Payable Coordinator

Job Title: Payroll and Accounts Payable Coordinator

FLSA Status: Non-Exempt

Department: Finance

Compensation: Hourly

Reports To: Vice-President Finance

Purpose: The primary responsibilities of the Payroll Coordinator are to handle all aspects of payroll processing to ensure the accuracy of each employee paycheck, including calculation of commissions; pick rates and OTR payment calculations. Duties include ensuring all punches are recorded and paid time off is accurate.

Essential Functions:

• Calculate commission/bonus payments based on defined compensation plans.
• Calculate employee purchases to be deducted from employees checks, weekly.
• Ensure managers are signing off on missing punches.
• Ensure all paid time off is accurate.
• Print payroll reports for management, as required.
• Sort checks by department and distribute, weekly.
• Post employee purchases deducted from payroll to Accounts Receivable Employee Purchase Account.
• Submit payroll data through Paycom within processing deadlines.
• Handle all garnishments and wage deductions by submitting paperwork to Paycom; following up.
• Calculate/track and pay H/W and union dues for bargaining unit employees.
• Weekly upload payroll journal entries.
• Assist A/P department in inputting and coding invoices.
• Comparing PO with a Bill of Lading (BOL) invoice as well as a three-part match in A/P system.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skills and /abilities required.

• Ability to work independently.
• Ability to work in an office team environment.
• Ability to follow complex oral and written instructions.
• Ability to effectively present information and respond to questions from managers.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to organize and manage multiple priorities and exercise effective time management.
• Ability to read and interpret documents, such as invoices, procedure manuals and work instructions.
• Ability to speak and communicate with employees, customers and other team members.

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Attention to accuracy and detail; must be able to accurately keep records and possess organizational skills.
• Display a general understanding of general accounting principles.
• Display professionalism, a good work ethic, and is accountable for ones actions.
• Punctuality and reliability.
• Ability to perform quality work within deadlines without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees.

General Skill Requirements

In addition to the Essential Functions and Qualifications listed above; to perform the job successfully an individual must also possess the following General Skill Requirements.

• Adaptability Adapts to changes in the work environment; Manages competing demands; Accepts criticism and feedback; ability to work with frustrating situations; work under pressure and on an irregular schedule such as unanticipated changes in work pace; Works with numerous distractions.
• Attendance and Punctuality Schedules time off in advance; Begins working on time; Keeps absences within guidelines; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Communications Expresses ideas and thoughts verbally; Expresses ideas and thoughts in written form; Exhibits good listening and comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.
• Cooperation Establishes and maintains effective relations; Exhibits tact and consideration; Displays positive outlook and pleasant manner; Offers assistance and support to co-workers; Works cooperatively in group situations; Works actively to resolve conflicts.
• Job Knowledge Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively.
• Judgment Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions; ability to work with and maintain confidential information.
• Problem solving Identifies problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Resolves problems in early stages; Works well in group problem solving situations.
• Quality Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly; Achieves established goals.
• Concentration Maintains attention to detail over extended period of time; continually aware of variations in changing situations.

Education and/or Other Requirements

• BS in Accounting or other financial discipline OR no less than 3 years experience in accounting
• 1 3 Years experience processing weekly payroll.
• 1 3 Years experience in A/P
• 1 Year experience with general accounting principles.
• Knowledge of Microsoft Office Software (Outlook, Word, Excel, Access)