Bookkeeper

***Applicants are encouraged to apply for in person at our hiring office located at 3025 Castor Ave, Philadelphia PA 19134. Walk in interviews are held Monday through Friday from 8 AM to 2 PM***

Basic Function: The bookkeeper/Office Manager position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Bookkeeping Responsibilities:

• Purchase supplies and equipment as authorized by management
• Monitor office supply levels and reorder as necessary
• Track and monitor fixed assets
• Oversee payable and receivable
• Review and pay invoices- ensuring accuracy
• Collect sales taxes from customers and remit them to the government
• Ensure that receivables are collected promptly
• Record cash receipts and make bank deposits
• Conduct a monthly reconciliation of every bank account and credit card transactions
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Maintain the petty cash fund
• Issue financial statements
• Provide information to the external accountant who creates the company’s financial statements
• Assemble information for external auditors for the annual audit
• Calculate and issue financial analysis of the financial statements
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Maintain the annual budget
• Calculate variances from the budget and report significant issues to management
• Comply with local, state, and federal government reporting requirements
• Process payroll in a timely manner
• Provide clerical and administrative support to management as requested
• Calculate hours worked for Teamsters pension and health welfare fund
• Update driver seniority list daily
• File IFTA and Non-IFTA reports
• Prepare, review, and send all federal/state documents
• Monitor health care, 401K, and Aflac benefits
• Work closely with insurance companies on renewing policies and making changes
• Qualifications:
• Must have five years experience as a bookkeeper/ Controller
• Organized
• Completes task in a timely manner
• Fluent with QuickBooks, Microsoft word, and Microsoft excel

Office Management & Administration:

• Oversee day-to-day operations of the office, including office supplies, equipment, and scheduling.
• Oversee and assist in business operations including but not limit to scale operations
• Supervise and manage office staff, providing guidance, training, and support as needed.
• Ensure smooth communication between staff, contractors, and clients.
• Manage incoming calls, emails, and correspondence for the office.
• Schedule meetings, appointments, and company events.
• Organize and maintain filing systems (both physical and digital) for contracts, permits, and other important documents.
• Assisting administrator with projects and task
• Taking meeting notes and actioning items from meetings
• Assist with onboarding and HR-related tasks such as employee records and benefits administration.
• Writing and implementing procedures for business operations, keeping business compliant

Benefits:

• Paid Vacation and Personal time
• AFLAC
• Health Care
• 401K
• Paid Holidays

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) 5% Match
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Experience:

• Bookkeeping: 4 years (Required)
• QuickBooks: 4 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Philadelphia, PA 19153 (Required)

Work Location: In person

Salary : $25 - $35