Executive Assistant to the Global Chief Business Officer

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Location:

New York, NY

The Executive Assistant to the Global Chief Business Officer provides proactive and reliable support and ensures efficient operation of the office. Duties may be clerical, administrative and project-based, including: scheduling travel, arranging meetings, planning events, handling information requests, preparing reports and correspondence, and liaising with senior contacts, executive leadership team members, and external partners. This position is often privy to confidential information.

The role is responsible for confidential and time sensitive material, and as such, requires urgency, efficiency, sensitivity, diplomacy and discretion.

The candidate will have the ability to effectively and professionally communicate via phone, text, slack, and email to ensure that all duties are completed accurately and delivered with high quality, in a timely manner.

This role represents the office of the Global CBO and requires a partner who can juggle the multiple demands on the Global CBO’s time with ease and grace. The ideal candidate is someone who is highly detail oriented, can balance a high number of internal & external meeting requests and prioritize appropriately. The role needs a self motivated individual who will proactively anticipate, identify, and meet the needs of the Global CBO.

Primary Responsibilities:

• Proactive calendar management and prioritization: Providing real-time scheduling support by booking appointments and preventing conflicts
• Making domestic and international travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Ensuring seamless travel experience for the CBO, creating clear and purposeful itineraries/preparation materials
• Organizing meetings, offsites, activities and team all hands — scheduling, contacting participants, securing location/meeting rooms/venue, catering and tech set-up, owning agendas, preparing documentation for distribution/presenting, capturing actionable next steps, circulating follow-up materials, etc.
• Gathering inputs from appropriate stakeholders and preparing materials for the CBO’s leadership meetings, 1:1 meetings, etc.
• Ensuring the Global CBO has all relevant preparation and materials that will be reviewed and discussed in meetings
• Greeting and assisting visitors. Maintaining professional communication via phone and email
• Anticipating the needs of others in order to ensure their seamless and positive experience
• Working with a global team in different time zones
• Processing business expenses
• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
  
  

Skills & Qualifications:

• 5 years of administrative experience
• College degree required
• Excellent organizational skills and a master multi-tasker
• Self-driven, motivated, and solutions-oriented with an ability to “think on your feet” and demonstrate personal accountability, initiative, and follow-through
• Intellectual curiosity and desire to learn the business to facilitate thoughtful team support.
• Experience with managing international travel and calendars required
• Proficiency with Google suite products (Gmail, Docs, Sheets, etc.) and ability to quickly learn internal systems.
• Candidate must demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters
• Strong writing and verbal communication skills
  
  

The expected base salary range for this position is from $70,000-$103,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.