What are the responsibilities and job description for the Accounts Payable Specialist position at Condair Operations, LLC?
Description:
Purpose of Role
The Accounts Payable Specialist is responsible for the full cycle of all supplier invoices, expense reports, data input and generation of cheques, EFT’s and wires. The role is required to process daily supplier invoices with the proper coding, authorization review, taxation, and filing. There is an expectation to regularly communicate with vendors and assist with other accounting duties as determined by the Senior Finance Manager.
Requirements:Key Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty to a competent level. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Process all suppliers’ invoices and expense reports in a timely manner.
- Obtain proper management approvals and coding (G/L and cost center/internal order) for each suppliers’ invoice.
- Ensure a three-way match between purchase orders, receipt of goods, and invoices.
- Process due invoices for payment, being observant to discounts available.
- Prepare payments to suppliers (cheques, EFT’s, wires).
- Monitor AP inbox, forward invoices to AFI, & maintain electronic filing of suppliers’ invoices.
- Liaise with suppliers (email & phone).
- Review aged A/P list.
- Clear cashed cheques daily and prepare outstanding cheque list.
- Posting of company credit cards & reconcile credit card clearing account.
- 1099 Maintenance
- Cultivate vendor relationships: respond to all inquiries, reconcile statements, research and correct discrepancies.
- Calculate and record monthly accruals.
- Preparation of bank reconciliations.
- Assist with intercompany reconciliations.
- Analyse and review goods receipts & goods invoiced account, performing clearing entries.
- Adhere to Condair’s Quality Assurance System and Health and Safety policies.
- Perform other duties as assigned by Management.
