Accounting Technician I

APPLICATION PROCESS
Complete the ON-LINE application by clicking the "Apply" link at the top of the page.  Be sure your on-line application reflects all relevant experience, paid or volunteer. Transcripts must be attached or emailed if meeting minimum qualifications under Option I.

Applications will be screened for best qualified applicants to compete in the Competitive Examination Process.

EXAMINATION PROCESS
1. General Assessment/Performance Examination -  evaluating knowledge of accounting principles, proficiency in Microsoft Word/Excel 2010, reading comprehension, mathematical calculations, and other job related concepts.
Tentative Examination Date: TBD 

Successful candidates on the Written/Performance test will advance to the Structured Oral Interview 

2. Structured Oral Interview - the oral interview will contain questions that assess technical knowledge and experience, and one's general fitness for successful performance in the position.
Tentative Examination Date: TBD
 

A total score will be computed using weighted scores on the written/performance (50%) and oral examinations (50%). Applicants must receive a passing score on each part of the examination process in order to be placed on the eligibility list. Eligibility lists are valid for up to six (6) months and the top three (3) ranks go forward for the hiring interview for each vacancy.

BASIC POSITION FUNCTION
Under general supervision, performs difficult and responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports; maintains accurate records and files; and performs related job class duties as assigned.

DISTINGUISHING CHARACTERISTICS BETWEEN RELATED CLASSES
Accounting Technician I is distinguished from Accounting Technician II in that incumbents in the latter class are responsible for independently performing complex and highly responsible duties in preparing, maintaining and reconciling the District's financial and accounting records requiring a broader and more in-depth understanding of applicable accounting standards, policies, processes and procedures.

Utilizing appropriate financial or spreadsheet applications software to code, verify and post accounting and financial data to adjust, update and balance program accounts and related budgets; review, adjust and assure accuracy of journal entries for purchases, cash receipts and other financial transactions; audit assigned program accounts and related data, identify discrepancies and resolves errors within the scope of position authority and functional oversight.

Research, compile, prepare and distribute financial reports for assigned program functions; including calculating and preparing income and expenditure projections and assisting in the development and preparation of assigned program budgets.

Performs accounting functions and stays abreast of laws, policies and guidelines within an assigned area of responsibility, which may include:

Input, audit and analyze student enrollment and attendance accounting data to assure accurate accounting in accordance with established policies and procedures and prepare District, County and State enrollment and attendance accounting records and reports, including preparing a yearly attendance calendar and instructions for student attendance reporting procedures for schools.

Receive and review applications for the use of District facilities, determine facility use fees and issues permits by referencing established guidelines for requestor eligibility in accordance with Education Code, Board policies, and Civic Center regulations.

Prepare invoices for facility use and assure payments are received in a timely manner; receive and account for facility payments and follow-up with organizations to obtain delinquent payments; issue receipts as needed; maintain related logs and records and prepare related reports; make bank deposits as assigned; and prepare related accounts receivable reports.

Reviews and processes employee expense reimbursement requests for accuracy and compliance with District policy; identifies reimbursements that are not in compliance with established policy or that are incomplete and notifies appropriate parties.

Serve as a technical resource to personnel and others concerning: 1) assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, transactions, budgets, issues, records, forms, practices, rules, regulations, policies, practices and procedures; 2) the use of facilities and fields; respond to inquiries and provide detailed information as requested including estimates for use of facilities.

 

May assist with internal and external audits as required; provide technical information, data, records and assistance to internal and external auditors as requested.

May collect, receive, code and verify incoming monies as assigned; check money totals against receipts and invoices to assure accuracy; prepare, reconcile and make bank deposits; balance and reconcile bankPerform other job-related duties as assigned.     Valid California Class C Driver's LicenseMaintain regular and consistent attendance sufficient to complete the duties of the position as required.

Salary : $4,510 - $5,447