School Office Manager IV

Immediate vacancy at Conejo Valley Adult Education
Hours are 10:00 to 6:30 Monday Through Thursday and 7:30 to 4 on Fridays

APPLICATION PROCESS
Complete the on-line application by clicking the "Apply" link above. Do not abbreviate job titles for yourself or employers. All pertinent employment with a Temporary Agency must indicate frequency and length of assignment. Prior to submitting your application, verify it reflects all relevant experience and education.

EXAMINATION PROCESS
1. Training and Experience Evaluation - Pass/Fail
Applications will be screened for best qualified applicants to compete in the competitive examination process.
If it is determined that your application meets the minimum requirements for this position, your application may be scored by a panel of Subject Matter Experts (SMEs). Scoring will be based upon scope and length of experience, responses to the Supplemental Questions, and general application appearance (e.g., sentence structure, grammar, and spelling).

For those passing the Training and Experience Evaluation (notified after the recruitment closing date):

2. Performance Examination – TBD
The Performance Examination will consist of document creation/revision utilizing Microsoft Office Word and Excel 2016, as well as an on-line multiple choice examination assessing fundamental knowledge for the position.
 
For those passing the General Fitness / Performance Examination:
3. Structured Oral Interview – TBD
The Structured Oral Interview will be before a panel and contain questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.
 
A total score will be computed using weighted scores on all testing components. Applicants must receive a passing score on the oral examination to be placed on the year-long eligibility list. The top 3 ranks (scores) on the eligibility list are eligible for the hiring interview for each vacancy in this classification within the life of the list.


BASIC POSITION FUNCTION: Under general supervision, to serve as secretary to the principal of a high school or adult school, to perform a wide variety of responsible secretarial clerical work; to assist the principal by relieving him/her of administrative detail; to do related work as required.

CLASS CHARACTERISTICS 

Positions in this class are assigned to the principal of a regular or continuation day high school and the principal of the adult school. Positions in this class are distinguished from the next lower class of secretary by the performance of duties requiring a greater working knowledge of the technical subject matter and functions of the office and greater independence of action. Work is usually varied in nature and requires the incumbent to secure more information than is given with the assignment.
Performs a variety of secretarial and clerical duties for the principal;

Interviews office visitors and telephone callers and either answers questions concerning the school's courses, activities or programs, refers persons to another source of information or schedules an appointment with the school administrator.

Prepares letters, reports, bulletins, memorandums and other documents including material of confidential nature; composes independently or from oral instructions, letters requesting or giving information or letters dealing with routine school activities;

Maintains budgetary and purchasing records;

Provides general orientation, keys, lesson plans, maps and payroll forms to substitute teachers, issues substitute evaluation forms to teachers; receives, opens and routes mail, receives and issues supplies;

Assists with arrangements for school activities and coordinate school activities;

Maintains active teacher files, correspondence and other files and records;

Prepares employee monthly time report and submits to the school administrator for approval;

Maintains, issues and receives school keys;

Compiles and prepares reports;

May be assigned supervisory duties over student aides and/or clerical employees engaged in related activities.Experience:
Option I: Equivalent of three (3) years secretarial/clerical experience.

Option II: Minimum of two (2) years of increasingly responsible Office Assistant III experience with the Conejo Valley Unified School District.

Note: Employees with fewer than three (3) years of CVUSD Office Assistant III  experience must have a performance record of "Meets Standards" or higher on the most recent performance evaluation.

Education: Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.

Knowledge of:
The functions and clerical operation of an administrative office;
Office methods and equipment including filing systems, receptionist and  telephone techniques, letter and report writing, proofreading, word processing and personal computer equipment;
The elements of English usage, spelling, punctuation and arithmetic;
Basic techniques of supervision.
 
Ability to:
Perform difficult secretarial and clerical work involving independent judgment and requiring thorough knowledge of school programs;
Understand and follow complex instructions, both oral and written;
Take responsibility and use good judgment in recognizing scope of authority;
Compose correspondence independently;
Relieve the principal of administrative detail;
Keep difficult records and make reports;
Meet the public in situations requiring tact, diplomacy, and poise;
Type at a rate of 60 words per minute from clear copy;
Operate a computer for word processing, spreadsheet creation/management and database management.
 

Salary : $4,510 - $5,447