What are the responsibilities and job description for the School Office Manager IV position at Conejo Valley Unified?
CLASS CHARACTERISTICS
Positions in this class are assigned to the principal of a regular or continuation day high school and the principal of the adult school. Positions in this class are distinguished from the next lower class of secretary by the performance of duties requiring a greater working knowledge of the technical subject matter and functions of the office and greater independence of action. Work is usually varied in nature and requires the incumbent to secure more information than is given with the assignment.
Interviews office visitors and telephone callers and either answers questions concerning the school's courses, activities or programs, refers persons to another source of information or schedules an appointment with the school administrator.
Prepares letters, reports, bulletins, memorandums and other documents including material of confidential nature; composes independently or from oral instructions, letters requesting or giving information or letters dealing with routine school activities;
Maintains budgetary and purchasing records;
Provides general orientation, keys, lesson plans, maps and payroll forms to substitute teachers, issues substitute evaluation forms to teachers; receives, opens and routes mail, receives and issues supplies;
Assists with arrangements for school activities and coordinate school activities;
Maintains active teacher files, correspondence and other files and records;
Prepares employee monthly time report and submits to the school administrator for approval;
Maintains, issues and receives school keys;
Compiles and prepares reports;
May be assigned supervisory duties over student aides and/or clerical employees engaged in related activities.
Option I: Equivalent of three (3) years secretarial/clerical experience.
Option II: Minimum of two (2) years of increasingly responsible Intermediate Clerk Typist experience with the Conejo Valley Unified School District.
Note: Employees with fewer than three (3) years of CVUSD Intermediate Clerk Typist experience must have a performance record of "Meets Standards" or higher on the most recent performance evaluation.
Education: Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.
The functions and clerical operation of an administrative office;
Office methods and equipment including filing systems, receptionist and telephone techniques, letter and report writing, proofreading, word processing and personal computer equipment;
The elements of English usage, spelling, punctuation and arithmetic;
Basic techniques of supervision.
Ability to:
Perform difficult secretarial and clerical work involving independent judgment and requiring thorough knowledge of school programs;
Understand and follow complex instructions, both oral and written;
Take responsibility and use good judgment in recognizing scope of authority;
Compose correspondence independently;
Relieve the principal of administrative detail;
Keep difficult records and make reports;
Meet the public in situations requiring tact, diplomacy, and poise;
Type at a rate of 60 words per minute from clear copy;
Operate a computer for word processing, spreadsheet creation/management and database management.
Salary : $4,510 - $5,447
