Payroll Specialist

TITLE: Payroll Specialist
SALARY: $22.45 to $25.80 an hour, including benefits
LOCATION: Office of Accounting, Budget & Compliance
CLOSING DATE: Monday, April 7th
, 2025 at 5:30 p.m.

This position is responsible for performing the biweekly payroll functions as follows:
– Process payroll changes after receiving personnel action forms from the personnel office.
– Print and distribute department timekeeper reports by specified time frame.
– Input non-typical payroll items including special pay, retroactive pay, and leave corrections for all
employees.
– Verify time journal entries before check processing.
– Prepare, print, and distribute the PTO report and compensation reports to departments.
– Print payroll checks and electronic fund notices and distribute them to each department by the
specified time frame.
– Prepare PRs for payroll payables and submit them to A/P for processing.
– Assist in the preparation and distribution of account distribution reports to departments.
– Verify signatures on all payroll documents and obtain required signatures and/ or documentation.
– Complete income verifications for individuals and other tribal, county, and state offices.
– Prepare and submit reports with checks for fringe benefits to BIA for federal employees who
transferred to the Tribes under 93-638 and IHS.
– Maintain payroll-related files including time documents, pension, Federal benefits, and wage
garnishments.
– Transmit and maintain all workmen’s compensation documents.
– Provide training in payroll procedures for new timekeepers as requested.
– Assist in the reconciliation of health and life insurance reports every month.
– Reconcile and transmit CSKT and Mission Valley Power retirement funds to individual accounts weekly.
– Responsible for reading monthly releases on payroll management and documents/notices regarding
changes in payroll regulations, rate and limit changes, etc., and implementing those required changes
that affect the Tribal system.
– Assist in the preparation of the employer 941, state unemployment, state tax, and workmen’s
compensation quarterly reports
– Verify and calculate standard wage garnishments received from various tribal, local, state, and federal
governments and ensure they comply with Tribal law.
– Track time and attendance for Central Accounting and 11M departments.

⧫ The position will be familiar with all routine functions of the Payroll Manager and will carry out the
duties of that position in their absence.
⧫ All contact with the public and departments will be done with the highest level of courtesy and
professionalism. A positive and cordial demeanor will be required.
⧫ All work must be performed accurately and promptly because each function has established time
frames and deadlines. To not perform in this manner may result in large penalties or fines, as well
as embarrassment to the Tribes.
⧫ The above is not intended to be all-inclusive, this position will perform other related duties as
required.

MINIMUM QUALIFICATIONS (AS REFLECTED ON THE TRIBAL EMPLOYMENT APPLICATION)
➢ A high school graduate or GED and two years of accounting courses above high school level; a
certificate is preferred, or four years of experience in payroll functions or any equivalent
combination of training and experience.
➢ A valid driver’s license is required.
➢ Skill in the operation of computers and other office equipment.
➢ Excel or equivalent workbook competence is a must.
DESIRABLE QUALIFICATIONS (AS DETERMINED BY THE INTERVIEW):
Interested applicants may obtain further information by requesting a copy of the full Position
Description from the Personnel Office.
PLEASE SUBMIT:
1) Tribal employment application.
2) Copy of relevant academic Transcripts and training Certificates.
3) Copy of a current valid Driver’s License.
4) Proof of Enrollment in a Federally recognized Tribe.
a. Enrolled CSKT members, please submit a copy of your Tribal Identification Card.
b. First Generation Descendants, please submit evidence (may be obtained by the Enrollment Department).
c. Member of another Federally recognized Tribe, please submit a copy of your Tribal Identification Card.
d. If you are not an enrolled Tribal member, documentation is not needed.
5) If you claimed Veteran’s preference, a copy of DD214 must be submitted.

 FAILURE TO SUBMIT THE ABOVE INFORMATION MAY RESULT IN AN IMMEDIATE DISQUALIFICATION
DURING THE SCREENING PROCESS
SUBMIT ALL OF THE ABOVE TO: Personnel Office, PO Box 278, Pablo MT 59855,
telephone (406) 675-2700 Ext. 1040.
FOR MORE INFORMATION: Elizabeth Sheridan, Payroll Manager @ 675-2700 Ext. #1021

Job Type: Full-time

Pay: $22.45 - $25.80 per hour

Work Location: In person

Salary : $22 - $26