Executive Assistant to CEO and Investor

Our confidential client is seeking a highly organized, proactive, and adaptable Executive Assistant to join their team in their beautiful Los Angeles office. In this unique role, you’ll provide direct support to a C-Suite executive (primarily the CEO/Founder) and his business partner, as well as their broader leadership team. This is a rare opportunity for a strategic, go-getter EA to manage both business and personal priorities in a high-performing, fast-paced, environment and take on a heavy scope of project management. This position will be integral in the day to day workflow and allow for opportunities for future business growth down the line.

Who You Are:

You thrive on taking initiative, are passionate about organization and problem-solving, and know how to anticipate needs before they arise. You’re comfortable handling complex schedules, executive communications, and vendor relations, while also being able to pivot between professional and personal support tasks with grace. You a travel booking champion with the ability to navigate special preferences and book the best flights and hotels. You understand and respect discretion, and you can navigate high standards with a positive, can-do attitude.

Key Responsibilities:

Executive & Administrative Support

• Provide comprehensive executive support to the CEO and leadership team, including calendar and inbox management, meeting coordination, and high-level communications.
• Schedule and coordinate complex domestic and international travel arrangements.
• Serve as a key liaison for internal and external stakeholders, ensuring professional, timely, and effective communication.
• Track and support personal and professional appointments for the CEO.
• Assist the CEO’s business partner with administrative and project-related tasks.

Project Management & Office Operations

• Oversee renovation and construction projects related to executive-owned properties (e.g., vendor coordination, budgets, timelines).
• Assist in planning corporate meetings, internal events, and off-site gatherings.
• Support office management functions such as facilities coordination, vendor relations, and logistics for client/guest visits.
• Identify process improvement opportunities to enhance operational efficiency across the executive office.

Personal & Ad Hoc Support

• Manage personal tasks and errands with discretion and initiative.
• Handle confidential matters with sensitivity and professionalism.
• Be responsive to occasional after-hours needs (rare and with respect to personal boundaries).

What You Bring:

• 5 years of experience as an Executive Assistant, preferably supporting C-level leadership.
• Strong experience with calendar management, travel coordination, and event planning.
• Proficiency in Microsoft Office Suite, Google Workspace, and Outlook.
• Outstanding organization, attention to detail, and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and emotional intelligence.
• Ability to receive and implement direct feedback without ego.
• A naturally proactive, reliable, and solution-oriented mindset.

Perks & Benefits:

• Competitive base salary performance-based bonus
• Comprehensive health insurance (medical, dental, vision, long-term disability)
• 401(k) with company match
• Generous PTO paid holidays