What are the responsibilities and job description for the Administrative Manager & Executive Assistant position at Confidential Investment Bank?
Job Title : Administrative Manager & Executive Assistant
Location : New York, NY (Office near Grand Central)
Work Model : Hybrid
Company Overview :
An Investment Banking firm is seeking an experienced Administrative Manager for its New York office. This role involves managing a team of administrative staff as well as supporting four Executives (Managing Directors / Directors) as their Executive Assistant. The position offers a dynamic, fast-paced work environment requiring excellent organizational skills, professionalism, and leadership ability.
Role Overview :
The Administrative Manager will oversee a team of up to seven administrative staff members and provide executive-level support to four high-ranking leaders. The successful candidate will handle responsibilities such as managing calendars, travel coordination, meeting logistics, training and mentoring team members, and ensuring smooth office operations. The role requires a confident, proactive individual who thrives under pressure and can prioritize multiple, competing tasks.
Key Responsibilities :
- Management of Administrative Team : Supervise a team of up to 7 administrative professionals, providing mentorship, training, and performance feedback.
- Executive Assistance : Manage and support four executives, including managing calendars, organizing meetings, coordinating travel, and preparing expense reports.
- Meeting Coordination : Oversee internal and external meetings, ensuring timely, efficient scheduling, logistical coordination, and follow-up.
- Travel Coordination : Arrange domestic and international travel, understanding each executive’s preferences and business requirements.
- Expense Reporting : Prepare and resolve discrepancies in monthly expense reports.
- Communication Screening : Prioritize and manage incoming communications, routing information as needed with professionalism.
- CRM & Contact Management : Keep executive contact information updated in Outlook and CRM systems.
- Confidentiality : Ensure the confidentiality of sensitive information related to clients and the firm.
Desired Skills and Qualifications :
Compensation :
This position is ideal for someone who thrives in a fast-paced, high-stakes environment and has the experience and leadership ability to manage a team while supporting senior executives. If you are organized, proactive, and ready to take on a managerial role, we encourage you to apply.
Salary : $95,000 - $100,000