Office Administrative Assistant

A finance firm in Boston is seeking an Office Administrative Assistant to join their administrative team to provide outstanding service to clients and employees. This role will ensure the smooth operation of the office.

Position Overview

The Office Administrative Assistant plays a key role in creating a welcoming and organized environment for staff and clients. This role includes managing reception duties, maintaining office supplies, supporting operational needs, and assisting with expense management. If you are highly organized, proactive, and enjoy contributing to a productive office environment, we want to hear from you!

Key Responsibilities

• Greet visitors and clients with professionalism and warmth.
• Manage incoming calls, emails, and mail, directing them to the appropriate team members.
• Maintain the reception area to ensure it is tidy and inviting.
• Stock and maintain the pantry and common areas to meet staff needs.
• Manage inventory of office supplies and place orders as necessary.
• Coordinate with vendors for office equipment maintenance and repairs.
• Assist with scheduling meetings, booking conference rooms, and organizing events.
• Process and track expenses, ensuring timely submissions and accurate reporting.
• Support onboarding of new employees by setting up workspaces and providing office orientation.
• Ensure compliance with office policies and procedures.
• Assist with ad-hoc administrative tasks and projects as needed.
• Coordinate rotating shift transitions to maintain seamless coverage.

Requirements

• 2-5 years of previous experience in office administration, reception, or a similar role preferred.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative tools.
• Friendly, approachable, and professional demeanor.
• Proactive problem-solver with a keen eye for detail.
• Ability to adapt to changing priorities and maintain composure in a fast-paced environment.

*This role was posted by a staffing agency on behalf of a client. A comprehensive job description will be provided upon interviewing. This role is full-time and permanent.