Executive Administrative Assistant

Executive Admin / Service Coordinator Job Ad

Job Summary:

In-home service company is looking for an Executive Admin/Service Coordinator to join our Blackfoot team. The basic job summary is as follows:

As an Executive Admin - Service Coordinator, you will be the backbone of our service operations. Each day, you will field incoming requests for service, repair, and installation, ensuring that every customer interaction is handled promptly and professionally. You will dispatch and schedule our technicians, keeping their day organized and running smoothly. Your communication with field personnel will ensure seamless coordination across all projects. Once jobs are completed, you will reach out to customers to ensure they're satisfied with the service they received.

You will also be responsible for outbound calls to schedule appointments. You will manage department timekeeping, keeping our office organized so our operations can continue running smoothly. You will follow up on jobs and projects ensuring that no detail is overlooked. You will be responsible for accounts receivable, accounts payable, timekeeping and other administrative tasks. You will maintain our customer database with current information and manage our maintenance agreements. You will collaborate with management as needed.

Job Requirements:

• At least two years office/admin experience
• Strong organization abilities and the ability to multitask
• Excellent communication and customer service skills
• Strong time management skills
• Must be a self-starter and show initiative
• Friendly, professional demeanor
• Positive attitude with the ability to adapt in a fast paced environment
• Strong computer skills (typing, Microsoft Office, etc.)
• Dispatching experience preferred, not required

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $18 - $20