What are the responsibilities and job description for the Payroll Specialist position at Confidential Posting?
The Payroll Specialist (PS) is responsible for general payroll-related tasks such as:
- Review incoming payroll reports for accuracy, compliance, integrity, and completeness
- Input/import timecards in an efficient and accurate manner
- Calculate checks and process initial reports to check for accuracy
- Attach backup documentation to each payroll in Worklio
- Finalize and print checks
- Package checks and send client reports in a timely manner
- Process additional checks, correction checks, or void and reissues as directed by the client
- Process final checks and send termination paperwork to the employee/client
- Set up prevailing wage jobs in the system and review Certified Reports for accuracy
- Enter job costing updates as provided by the client and/or timekeeping reports
- Maintain inventory of general payroll supplies and reordering as necessary
- Communicate directly with the client on payroll-related items (HR questions will be directed to the HR Specialist)
- Communicate with the HR Business Partner regarding potential client issues/concerns
- Respond to and set up garnishments as indicated in the orders
- Respond to wage verifications from garnishment agencies
- Update pay changes in the appropriate systems
- Update direct deposit accounts and rejected pre-notes; notify clients of rejections
- Update W4/State tax information
- Maintain employee files with updates listed above
- Update the appropriate systems when an employee goes out or returns from LOA
- Complete New Hire Reporting
- Assist with client receipts and deposits as necessary
The ideal candidate will have experience in:
1. Ability to maintain a high level of accuracy and timeliness when processing payroll and other payroll related activities.
2. Ability to be resourceful and handle multiple payrolls in a fast-paced environment, and meet deadlines associated with achieving the expectations of the position.
3. Ability to organize and manage time effectively.
4. Ability to accurately track and maintain client and employee payroll records.
5. Ability to respond to garnishments in an accurate and timely manner, as well as setting up the deductions correctly in Worklio.
6. Commitment to professional growth and continuous education in core topics of payroll.
7. Working knowledge of Microsoft Word, Excel, Outlook, Client Space, Worklio, and other software systems used by the company.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Payroll Processing : 2 years (Preferred)
Work Location: In person
Salary : $22 - $25
