Accounting Specialist

Company Overview

Join a nationally recognized leader in facilities services! We are a dynamic and growing company with a strong reputation for delivering outstanding facility maintenance, janitorial, and special project services to a diverse clientele, including Fortune 500 companies, banks, medical facilities, government agencies, and national retailers throughout the Capital Region, Western NY, and Vermont.

Summary

As an Accounting Specialist you will play a vital role in maintaining our financial integrity and supporting our mission of delivering exceptional service. The Accounting Specialist also performs the full Vendor Payment, Customer Billing, and collection process. This includes weekly vendor Payments, daily customer billings, applications, and collections. This position is essential to ensuring accurate financial reporting and analysis.

This role requires a collaborative approach with excellent communication skills, who can develop and maintain strong relationships with both internal and external stakeholders. If you are ready to contribute your accounting expertise to a company that values its people and promotes career growth, we invite you to apply today!

Responsibilities

• Maintain and reconcile the general ledger to ensure accuracy of financial records.
• Prepare financial statements and reports for management review.
• Analyze accounts and provide insights on financial performance.
• Manage accounts payable processes to ensure timely payments.
• Assist with tax preparation and compliance activities.
• Support forecasting efforts by providing relevant financial data.
• Mentor junior staff in accounting practices as needed.
• Collaborate with other departments to facilitate smooth financial operations.
• Process AP invoices: Entering vendor invoices into the accounting system, preparing and mailing invoices, and obtaining approval for vendor payments.
• Processing AR invoices: Accurately and efficiently generate, edit, prepare, and produce monthly billings to clients and customers via email, mail, and client’s portal delivery.
• Reconciling accounts: Reconciling accounts payable and receivable and reconciling outstanding account balances.
• Maintaining records: Maintaining account registers, ledgers, and journals to ensure transactions are accurate and consistent.
• Resolving discrepancies: Resolving account discrepancies and issues that arise. Contact operations and sales team for various resolution items as needed.
• Monitoring payments: Monitoring and ensuring payment deadlines and contacting customers about past-due statements and driving collections efforts.
• Responding to inquiries: Responding to inquiries from vendors and customers.
• Set up new vendors and customers as needed.
• Recommend process improvements to the billing and vendor payment process.
• Generating reports and working with the accounting manager and controller.

Qualifications

• Proven experience in general ledger accounting and financial statement preparation.
• Strong analytical skills with the ability to interpret financial reports effectively.
• Solid understanding of accounts payable processes and tax regulations.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Experience in forecasting is a plus but not required.
• Mentoring experience is beneficial but not mandatory.
• Familiarity with financial management principles is preferred.

Requirements

• Associate’s degree in business administration, Accounting, or related field.
• 2 years of equivalent experience in similar role.
• Highly proficient using a personal computer (PC) and Microsoft Products (e.g. Word, Excel, Office, Outlook).
• Able to pass pre-employment drug test and work in a drug free workplace.
• Attention to detail and strong organizational skills.
• Strong communication skills, both oral and written.
• Ability to multitask and work well in a team setting.
• Experience working with ERP systems

Physical Demands

• Stationary Position: stationery frequently remains up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 20 pounds

Physical Setting: In Person

Schedule: Monday to Friday 8:00am -5:00pm

INDALB

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Albany, NY 12205 (Required)

Ability to Relocate:

• Albany, NY 12205: Relocate before starting work (Preferred)

Work Location: In person

Salary : $60,000