What are the responsibilities and job description for the Accounts Payable Specialist position at Confidential?
Position: Accounts Payable Specialist
About Us:
Are you energized by a fast-paced environment? Do you enjoy being part of a collaborative team that values excellence and customer satisfaction? We’re a general contracting construction company based in Paso Robles, CA, seeking a detail-oriented Accounts Payable Specialist to join our team.
Position Overview:
The Accounts Payable Specialist will support our financial team by performing daily accounting tasks, including accounts payable, payroll processing, credit card and bank reconciliations, reimbursement processing, and other office-related projects. This role is an excellent opportunity to gain experience in a dynamic and growing company. Your contributions will help ensure smooth office operations and financial transparency.
Key Responsibilities:
- Manage accounts payable email and accurately enter approved invoices into Foundation software.
- Send open invoices to project managers for review and approval.
- Ensure correct data entry, including dates, job numbers, memos, and invoices.
- Process weekly payroll, including prevailing wage compliance and reporting.
- Collect and reconcile receipts for company credit card purchases weekly, following up on any missing documentation.
- Reconcile bank accounts and credit cards monthly, ensuring proper documentation and job costing.
- Audit vendor records for accuracy and completeness, collecting W-9s and insurance information as needed.
- Set up auto-billing for recurring payments.
- Support special projects and other assignments as required.
Requirements:
- Construction industry experience is required.
- Knowledge of basic bookkeeping principles and payroll processing, including prevailing wage requirements.
- Strong math skills with an eye for numerical accuracy.
- Excellent communication skills, a positive attitude, and a team-oriented mindset.
- Ability to handle multiple priorities and deadlines in a fast-paced environment.
- Proficiency with Microsoft Excel and accounting software (experience with Foundation preferred).
- High level of organization and attention to detail.
- Ability to maintain confidentiality and handle sensitive information responsibly.
Job Type: Full-time
Pay: $28.00 - $37.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Accounts payable: 3 years (Required)
- Accounts receivable: 1 year (Required)
Work Location: In person
Salary : $28 - $37
