DIRECT HIRE AP Specialist

Purpose of Role

The role of the Accounts Payable Specialist is to support Company and Departmental goals by executing full-cycle Accounts Payable processing while promoting a positive impression of ICS.  Maintain high ethical standards, both in their work, and when dealing with co-workers.

Support the Accounting Department in executing quarterly and annual plans.  Be open to input, guidance, change, special work projects, and generally adopt a philosophy of teamwork.

Work to ensure timely and accurate payment to all vendors.  Strive to be a contributing member of the Accounting team at a professional level.  Adopt and live up to the company core values.

Primary Responsibilities Include:

·         Enter supplier, subcontractor, and overhead/G&A unapproved invoices to Accounts Payable.

·         Employee expense claims, and credit card expense & payment processing.

·         Code invoices as needed, and route for paperless approval via company ERP portal.

·         Process weekly A/P check runs

·         Ensure timely payment to vendors when due.

·         Manage “Held” invoices to get prompt approval for payment by working with approvers

·         Prepare checks for signature with complete backup and present for signature.

·         Verify and process employee expense reports as needed

·         Obtain signed W9’s from all vendors, without exception, prior to issuance of first payment.

·         Resolve AP issues promptly, escalating to Management as needed.

·         Follow the Accounting Department monthly closing calendar.