What are the responsibilities and job description for the Executive Administrative Assistant position at Confidential?
About Us:
At Round Room, we are a team driven by our core values. We work hard, celebrate success, and believe that when we take care of our employees, they, in turn, take care of the company. Our purpose is to passionately make a difference in the lives of our employees, our customers, and the communities where we live and work.
Who You Are:
Do you thrive in a fast-paced environment where every day is different? Can you pivot seamlessly between priorities while staying organized and detail-focused? Do you love being part of a high-performing team, tackling diverse projects, and making an impact?
Keep reading!
The Role:
As the Executive Assistant to the Chief of Staff, you’ll play a critical role in driving efficiency, organization, and execution at the highest levels of the company. You’ll handle a wide range of responsibilities, from managing schedules and events to preparing high-impact communications and reports. This is a role for someone who thrives on variety and values precision, confidentiality, and teamwork.
Key Responsibilities:
- Manage the Chief of Staff’s calendar, including scheduling meetings, calls, and events, while optimizing time management and prioritizing critical tasks.
- Coordinate and prepare data-driven reports, presentations, and materials for meetings, ensuring accuracy, professionalism, and engagement.
- Arrange travel logistics, including flights, accommodations, and itineraries for the Chief of Staff and other executives as needed.
- Maintain an organized filing system for both digital and physical documents, ensuring secure storage and easy access to confidential files and information.
- Oversee day-to-day administrative task ensuring smooth office operations.
- Assist in budget tracking and expense management, providing detailed reports and tracking business expenditures.
- Assist the Chief of Staff with cross-functional projects and initiatives across multiple business entities, ensuring key deadlines and milestones are met.
- Assist with event management for company meetings and executive off-sites, handling.
- Assist in creating engaging, visually impactful presentations for the Chief of Staff and executive team, ensuring they effectively communicate key messages, data insights, and strategic objectives.
- Prepare and distribute agendas, minutes, and action items for meetings, ensuring follow-up and accountability on key tasks.
- Handle extremely confidential information with the utmost discretion and professionalism.
- Draft and proofread company-wide communications, ensuring the messaging is aligned with company values and objectives.
Qualifications:
- Proven experience as an Administrative Assistant, preferably supporting C-level executives or in a fast-paced corporate environment.
- Highly organized with exceptional attention to detail and the ability to manage multiple projects simultaneously.
- Strong ability to analyze data and create visually appealing, engaging presentations using Microsoft PowerPoint and other tools.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with virtual meeting tools and advanced calendaring systems (e.g., Zoom, Teams, Google Calendar).
- Demonstrated ability to handle confidential information with integrity and discretion.
- Excellent written and verbal communication skills with a keen ability to follow through on tasks and ensure deadlines are met.
- Event management experience, including planning and executing company-wide meetings and events.
- Bachelor’s degree preferred, or equivalent work experience.
Work Environment:
This position operates in a professional office environment and may occasionally require flexible hours to accommodate time-sensitive projects and events. Limited travel may be required for company events and meetings.
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Microsoft Excel: 5 years (Preferred)
- Microsoft Powerpoint: 5 years (Preferred)
- Executive administrative support: 5 years (Required)
Ability to Relocate:
- Fishers, IN 46037: Relocate before starting work (Required)
Work Location: In person
Salary : $55,000 - $60,000
