What are the responsibilities and job description for the Legal Administrative Assistant - Real Estate position at Confidential?
Location: you must reside in Manatee or Sarasota county. This is only a partially remote position. Your physical presence in the office will be required often.
Responsibilities:
Conduct intake interviews with clients to gather necessary information - Write and draft documents, such as contracts and agreements - Perform data entry tasks to input client information into document management systems - Provide clerical support, including filing, scanning, and organizing documents - Maintain confidentiality of client information and adhere to privacy regulations - Answer phone calls and respond to inquiries with professionalism and excellent phone etiquette - Collaborate with attorneys and legal staff to ensure smooth workflow and efficient case management
- Data entry for new files.
- Manage all administrative responsibilities in the legal office that includes sending emails, making copies, processing client payments, and organizing file systems.
- Manage incoming emails from the answering service and other employees and attorneys.
- Answer multi-line telephone and process calls accordingly.
- Schedule appointments.
- Perform other related duties as assigned.
Experience: Previous experience in a similar role or legal environment is preferred - Strong organizational skills with the ability to prioritize tasks effectively - Excellent written and verbal communication skills - Proficient in using document management systems and other software applications - Familiarity with legal drafting techniques and terminology is a plus - Detail-oriented with a high level of accuracy in data entry and record keeping - Ability to conduct interviews and gather information from clients effectively.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Ability to maintain confidentiality.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Experience with real estate transactions and related software is ESSENTIAL.
Education and Experience:
- High school diploma required.
- At least one year of related experience required.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Expected hours: 35 per week
Benefits:
- Free parking
- Opportunities for advancement
- Paid time off
- Professional development assistance
- Work from home
Schedule:
- Monday to Friday
Application Question(s):
- What real estate closing software are you familiar with?
- Do you live within 20 miles of downtown Bradenton?
Experience:
- law firm: 1 year (Required)
Ability to Relocate:
- Bradenton, FL 34207: Relocate before starting work (Required)
Work Location: Hybrid remote in Bradenton, FL 34207
Salary : $18 - $23
