What are the responsibilities and job description for the Office Administrator position at Confidential?
About You
You’re a tech-savvy problem-solver who thrives on bringing order to chaos. Whether you’ve worked at a Genius Bar or become a Notion power user, digital messes are your idea of fun—you’re the Marie Kondo of the virtual world. Your love for clean, functional design means your task trackers and presentations are as easy on the eyes as they are efficient to use.
Relentlessly organized and resourceful, you’re not just about digital mastery—you also dabble in light bookkeeping, web tasks, and have a solid command of business tools like Slack and Google Workspace.
Must be based in South Florida, as occasional in-person support will be needed in an otherwise remote role.
Your Key Responsibilities
Business Administration
- Task Management: Organize, prioritize, and track business-related tasks for the founder across multiple ventures.
- Calendar Coordination: Optimize and manage the founder’s calendar for maximum efficiency.
- Travel Logistics: Arrange travel plans, itineraries, and transportation needs.
- Family Office Support: Handle personal tasks related to health, finances, and estate management.
- Light Bookkeeping: Manage expenses, track budgets, process returns, oversee Amex accounts, and handle finances for both business and personal matters.
Digital Management
- CRM & Account Oversight: Maintain and organize digital accounts, ensuring everything is up-to-date and accessible.
- Digital Asset Organization: Create a centralized hub for all personal and professional digital resources.
- SEO & Digital Footprint Management: Track press mentions, support SEO efforts, and maintain a strong online presence for the company.
- Software & Tools Management: Oversee SaaS subscriptions, naming conventions, and service tools.
- File & Email Management: Ensure file structures are intuitive, emails are managed efficiently, and account naming conventions are consistent.
- Vendor Coordination: Act as the primary liaison for service providers, ensuring deliverables meet expectations.
- Tech Utilization: Use Apple products and other digital tools to streamline data management, organization, and communication.
This role is fast-paced, varied, and perfect for someone who thrives under pressure while bringing a sense of calm and order to complex situations. If that sounds like you, we can’t wait to meet you!
