What are the responsibilities and job description for the Office Manager/Bookkeeper/Administrative Assistant position at Confidential?
Job Summary:
We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office and production coordination. This role involves light bookkeeping and finance tasks, order management, supply procurement, quoting, scheduling, invoicing, and logistics coordination. The ideal candidate is proactive, adaptable, and capable of managing multiple responsibilities in a fast-paced manufacturing environment.
Key Responsibilities:
Finance & Bookkeeping:
- Manage basic accounting tasks, including accounts payable and receivable.
- Process invoices, payments, and collections of outstanding balances.
- Maintain financial records and assist with financial reporting.
Order Management & Customer Relations:
- Receive and enter orders into the ordering and customer relationship management (CRM) system.
- Prepare and deliver quotes to customers.
- Communicate with customers regarding order status, lead times, and invoicing.
Production & Supply Coordination:
- Work with the production team to schedule and prioritize manufacturing orders.
- Order and maintain supplies necessary for production and office operations.
- Ensure timely procurement of materials to meet production deadlines.
Shipping & Logistics:
- Coordinate shipments and work with carriers to ensure on-time delivery.
- Schedule and track deliveries, resolving any shipping issues that arise.
Administrative & Office Management:
- Maintain organized records of orders, invoices, and production schedules.
- Oversee general office duties to ensure efficiency and smooth operations.
- Provide administrative support to management as needed.
Qualifications & Skills:
- Experience in office management, administration, or a related role in a manufacturing environment.
- Familiarity with bookkeeping and financial management software.
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Proficiency in Microsoft Office Suite.
- Experience with CRM and ordering systems is a plus.
- Ability to work independently and collaborate with various departments.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Ability to Commute:
- Rogers County, OK (Preferred)
Ability to Relocate:
- Rogers County, OK: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000 - $55,000
