What are the responsibilities and job description for the Operations Administrative Assistant position at Confidential?
Exciting opportunity for a skilled Operations Administrative Assistant with proven experience in a manufacturing/plant capacity to step into a 3 month temporary role with potential for long-term extension. If you're looking to make an immediate impact with a dynamic company, apply today!
JOB SUMMARY:
The Operations Administrative Assistant is responsible for overseeing various plant activities, including administrative tasks, production entries into the ERP system, and managing timecards. This role supports staffing needs, scheduling for optimal production and equipment utilization, and requires proficiency in Microsoft Excel.
This is a 3 month temporary role with the potential for long-term extension.
JOB DUTIES:
- Handle all purchasing within the warehouse/plant, including consumables, supplies, pallets, etc.
- Maintain inventory records and ensure timely reordering of supplies.
- Create/prepare work orders in Globe to distribute to the floor, in a timely manner
- Monitor progress of ongoing production and expedite orders or modify schedule to meet customer demand.
- Contact staffing agencies as needed, to request production staff.
- Generate weekly timecards for temporary employees.
- Ensure day by hour production board is updated and utilized on box lines.
- Work with Plant (Site) Manager on production and shipping schedules.
- Work with Plant (Site) Manager as needed to coordinate truck shipments, creating packing slips and bills of lading.
- Responsible for following the daily schedule, coordinating truck shipment and messenger services and creating packing slips and bill of lading.
- Ensure daily completion of incoming paperwork, inspection and confirmation of certifications (as required) and reconciliation of receiving and purchasing documentation.
- Work on any projects assigned by Plant (Site) Manager.
MINIMUM QUALIFICATIONS:
- Minimum Education requirements: High School Diploma or General Education degree (GED). Associate degree or recent college degree preferred.
- Related experience as an administrative assistant or in a similar role, preferably in a manufacturing/plant capacity, or an equivalent combination of education and experience. Will consider recent college graduates.
- Proficiency in Microsoft Office Suite, especially Excel
- Must have technical skills, knowledge of manufacturing and shipping processes and basic computer skills.
REQUIRED COMPETENCIES:
- Able to manage strict deadlines
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team.
- Must be highly organized and function with little managerial direction
- Able to multi-task and take approaches from multiple sources
- Assist in the execution of the Safety Management System
- Extremely detail-oriented
It is our policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.
Job Type: Temporary
Schedule:
- 8 hour shift
- Day shift
Application Question(s):
- How many years of Administrative Assistant experience do you have in a manufacturing setting?
- This position is a temporary role, with the possibility of long-term extension. Are you open to this type of opportunity?
- What are your minimum salary expectations?
Experience:
- Microsoft Office: 1 year (Required)
- Microsoft Excel: 1 year (Required)
Ability to Commute:
- Memphis, TN (Required)
Work Location: In person
