What are the responsibilities and job description for the Payroll Coordinator position at Confidential?
We are looking for a full-time Payroll Coordinator to process payroll transactions for our company. This position is Monday to Friday, in the office – no remote work.
As the Payroll Coordinator, you will be the primary point of contact for payroll and benefits inquiries, ensuring accuracy, compliance, and excellent service for employees and managers. Your responsibilities will include:
Payroll Processing & Administration:
- Utilize an industry leading HRIM to process weekly payroll in accordance with company schedules, ensuring accurate calculations and deductions (taxes, benefits, garnishments, etc.).
- Maintain and update employee records, including new hires, terminations, job changes, salaries, bonuses, and deductions in payroll systems.
- Handle off-cycle payrolls, corrections, and reissuance of lost checks or direct deposits.
- Conduct internal audits of payroll systems and assist with external payroll audits.
- Respond to unemployment claims and review monthly unemployment statements for accuracy.
Benefits Administration:
- Determine benefits eligibility, process enrollments, changes, and terminations, and maintain accurate employee benefit records.
- Manage benefits deductions within payroll systems to ensure proper contributions.
- Administer company benefits programs through established providers, including COBRA, health insurance, dental, vision, disability, life insurance, and 401(k).
- Reconcile monthly benefits statements and ensure accurate provider charges and employee contributions.
- Assist in the annual benefits renewal process and provide data for benefits providers.
- Support and coordinate open enrollment, including distributing materials and conducting employee meetings.
- Conduct new hire benefits orientations and provide ongoing employee support for benefits-related inquiries.
Leave Management & Compliance:
- Process and administer leave requests, including medical, disability, FMLA, and state leaves.
- Track missed benefits deductions for employees on leave and develop repayment plans.
- Ensure compliance with federal, state, and local payroll and benefits regulations, including 1095-C, EEO-1, and OSHA reporting.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Harwich, MA 02645 (Required)
Ability to Relocate:
- Harwich, MA 02645: Relocate before starting work (Required)
Work Location: In person
Salary : $60,000 - $70,000
