Property Manager

A well-established property management company seeks to hire an experienced Property Manager to oversee operations of an apartment community in the Amsterdam, NY area.

The Property Manager will oversee and direct the daily property operations; administering standard operating procedures, affordable program compliance and maintenance programs to provide superior resident customer service satisfaction and to achieve the property’s maximum physical and financial performance.

• Responsible for keeping reception area clean with professional surroundings.
• Preserves and respects resident, applicant, employee and company confidentiality.
• Understand and set financial goals and prepare accurate property budget annually.
• Consistently monitor actual results and adjust operations as necessary to achieve or exceed the budgeted financial results.
• Maintain accurate record of all property transactions and process on time (i.e., delinquency reports, move-in/move-outs, etc.)
• Ensure that all rent and late fees/charges etc. are collected, posted and deposited on time.
• Manage the collections, depositing and posting of all rent and late fees/charges, delinquencies, late notices, and legal action as necessary.
• Manage and ensure all Housing Assistance Payments, including special claims are requested and received as applicable.
• Keep vendor/contractor communication, scheduling, billing, vendor relations and certificates of insurance.
• Ensure payables processed for payment, handle petty cash and all funds.
• Ensure property is rented, maximizing the optimum balance between actual rent collected and occupancy.
• Identify markets and secure prospective residents utilizing appropriate marketing strategies.
• Handle marketing outreach to include interacting with neighborhood groups, local employers, community organizations and any other sources of prospecting and lead generation with a focus on converting leads into rentals.
• Conduct marketing surveys and regularly review traffic reports and trends.
• Confirm leasing team techniques are effective in obtaining closing.
• Implement and maintain procedures and systems in accordance with company standards.
• Confirm leases and corresponding paperwork are complete and processed accurately and on time.
• Gather, prepare, and execute lease renewals, and intake, prepare, and process interim recertification, annual recertification and other documentation as required by local, state and federal agencies. Secure all required applicant and resident signatures, for administrative processes.
• Ensure resident files are accurately maintained in compliance with all company standards and regulatory requirements.
• Ensure all administrative paperwork is accurate, complete and processed on time.
• Process information in property management software regularly; i.e., work orders, certifications, deposits and all pertinent resident documentation.
• Organize and lead community emergency team. Instruct staff, residents, of proper response and handling of emergencies with buildings, criminal activity, employee/resident injuries, fires, floods, freezes, etc., in accordance with company standards to minimize liabilities.
• Fosters a positive, active and collaborative relationship with residents, communities, and associated agencies.
• Listen and address resident concerns and requests to ensure resident satisfaction. If their requests are unreasonable, ensure they receive a timely response regarding our action/inaction.
• Implement or maintain resident retention initiatives and distribute property-issued communications/notices (i.e., bad weather, emergency, etc.).
• Consistently implement or maintain property rules and regulations.
• Utilize recruitment techniques and policies to interview, hire, and on-board new team members.
• Ensure efficiency of team members through ongoing staff meetings/communications, training, development, counseling, regular performance management, and leadership.
• Ensure property is staffed appropriately, including overseeing maintenance on-call duties with Maintenance Supervisor.
• Ensure administrative processes involving personnel are handled timely
• Coordinate maintenance schedule, projects and needs with Maintenance Supervisor.
• Work with Maintenance to complete monthly maintenance reports i.e. annual apartment inspection tracking, weather reports, etc.
• Regularly walk your community to inspect physical appearance of grounds, common areas, vacancies, and any other amenities, address with Maintenance any deficiencies/necessary repairs, and ensure repairs are logged on a work order and completed timely.
• Work with Maintenance to monitor service contractors for proper completion of contracted duties (i.e., exterminator, landscaper, snow removal, etc.).
• Document capital improvement needs and solicit competitive bids for project(s) completion in accordance with company standards.
• Ensure unsafe conditions are corrected immediately.
• Direct staff to practice “safety first”.
• Other duties as assigned by management.

Required Education and Experience:

• Associates degree or equivalent experience
• 3-5 years of related experience/ proven track record in similar function
• Experience in a supervisory role/capacity required.
• Successful completion of a background check and drug screening.
• Clean driving record required.

Additional Eligibility Qualifications:

• Experience with site based affordable housing programs strongly preferred.
• Multilingual skills preferred
• Strong computer skills; including MS Office suite, Outlook, and property management software.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Experience:

• Property Management: 2 years (Required)
• LIHTC: 2 years (Required)
• Section 8: 2 years (Required)

Ability to Relocate:

• Amsterdam, NY 12010: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $70,000