Sr. IT Procurement Administrator

IT PROCUREMENT ADMINISTRATOR

LOCATION: Tempe, AZ (Hybrid - on-site two days a week)

DURATION: Contract - to - hire (6 months)

RATE: $30HR-$40HR

We need someone very good with procurement, vendor relations and systems.

Job Summary:

This position is responsible for processing orders for IT hardware, software, and services, tracks shipment of orders, ensures payment of invoices, administers and supports software, and assists with special projects.

Essential Duties and Responsibilities:

• Request quotes from suppliers.
• Review order requests from our client’s operating companies for accuracy, pricing, and product specifications.
• Prepare and create requisitions and purchase orders and submit to suppliers for processing.
• Check and track order shipments to ensure order fulfillment is accurate and products meet user or customer specifications.
• Respond to internal customer and vendor inquiries about order status, changes, or cancellations, and perform related administrative tasks.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, and other related issues.
• Compare supplier invoices with original purchase orders for accuracy, reconciliation, and receipt.
• Gather and communicate information about products and services for order fulfillment and inquiries.
• Meet quality standards and internal SLAs related to order processing, quoting, communication, and invoicing.
• Manage annual renewals of hardware and software maintenance.
• Manage supplier rebates and allocate them to our client’s subsidiaries.
• Assist and train IT Procurement Specialists.
• SaaS user administration and reporting.
• Provide technical support and troubleshooting activities, including submitting support requests to various software publishers and following troubleshooting or configuration steps.
• Perform other related duties as assigned.

Qualifications:

• Minimum 5 years’ experience in Microsoft Word and Microsoft Excel.
• Minimum 5 years’ experience working in IT Procurement, Accounts Payable, and/or IT Vendor Management.
• Minimum 2 years’ experience with software/user administration.
• Bachelor’s degree in supply chain management or other business degree is preferred.
• Strong organizational and customer service skills.
• Attention to detail.
• Excellent written and verbal communication skills.
• Ivalua eProcurement experience a plus.
• Accounting experience or education a plus.
• Advanced Excel knowledge a plus.

Education: Preferred Bachelors or better in Business Administration or related field