Executive Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team.

Key Responsibilities:

• Administrative Support:
• Manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and organize meeting agendas, minutes, and follow-up actions.
• Handle incoming correspondence, including emails and phone calls, and respond or redirect as appropriate.
• Maintain organized filing systems for documents and records.

Operational Support:

• Coordinate and manage special projects as assigned by the executive team
• Assist in the preparation and distribution of reports, presentations, and other documents.
• Oversee office operations to ensure a smooth and efficient workflow.
• Support the development and implementation of office policies and procedures.

Communication:

• Serve as a liaison between the executive team and internal/external stakeholders.
• Draft, proofread, and edit emails, memos, and other communications.
• Ensure timely and accurate dissemination of information.

Financial Administration:

• Assist with budget tracking and expense management.
• Process invoices, reimbursements, and other financial documents as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 1-2 years of experience as an Executive Assistant or in a similar role, preferably in a healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• High level of professionalism and attention to detail.
• Problem-solving skills and the ability to work independently.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: Hybrid remote in Acton, MA 01720

Salary : $50,000 - $60,000