Executive Assistant to VPAA

JOB TITLE: Executive Assistant

REPORTS TO: Vice President for Academic Affairs

CLASSIFICATION: Professional II

STATUS: Full-time, non-exempt

Salary: starting at $28,300.00 annually

LENGTH OF EMPLOYMENT: 12-month continuing position

JOB OVERVIEW: Under the general direction of the Vice President for Academic Affairs, perform a variety of administrative and confidential duties to relieve administrator of complex and responsible details; receive in person or by telephone students, faculty, staff, State Regent’s office, community, local, state and federal officials, interpret policies and regulations to officials, agencies and the public; perform a variety of other duties related to the activities of the department, function or unit as required or assigned.

DUTIES AND RESPONSIBILITIES:

• Perform complex duties as Executive Assistant to the Vice President for Academic Affairs, relieving said Vice President of a wide variety of secretarial and administrative details to accomplish daily responsibilities; researching and compiling data; and reporting on assigned topics
• Attend regular Academic Council meetings or other special meetings and perform various secretarial and executive assistant duties for the Council; coordinate and prepare agendas and supporting materials, when requested; record and document actions
• Schedule, attend and participate in a variety of administrative meetings when requested; prepare, distribute agendas and take notes
• Organize and coordinate communications and information; obtain, interpret and provide information to faculty, staff and others concerning office functions, policies and procedures; communicate with administrative units to assure compliance with timelines
• Perform special projects and prepare various forms and reports; monitor and control administrative details on special projects/matters as assigned
• Perform budgetary duties for the Vice President for Academics Affairs’ office; review reports as requested; and establish appropriate requisition codes
• Plan and organize annual Academic Interscholastic Competition for area high schools, including a variety of related actions for the competition, including the ordering of appropriate medals and trophies
• Compose correspondence independently on a variety of matters; compile and type various letters, reports and statistical data as directed, maintain VP’s appointment calendar; and make travel arrangements when requested
• Receive, screen and route telephone calls, visitors and mail; answer staff, administration, students and the public
• Work confidentially with discretion on sensitive and private information applicable to faculty and staff personnel
• Provide work direction and oversee other clerical student worker personnel as assigned
• Responsible for inventory
• Responsible for scheduling of classrooms and updates to class schedule.
• Serves as coordinator for the Reach Higher scholarship program.
• Update and distribute the syllabus template.
• Coordinate with HR instructor overload pay.
• Maintain our Academic Integrity report.

The omission of certain statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Skilled in the operation of a variety of computer programs, such as Microsoft Word, Excel, PowerPoint, Mail, Internet and other applications as required
• Skilled in the use of office equipment including facsimile, copiers, phone, voicemail and other workplace equipment used to conduct work
• Demonstrated willingness and ability to act ethically and socially responsible

EDUCATION/EXPERIENCE REQUIRED:

• Associate’s degree preferred or a minimum of five (5) years of experience in a comparable position

SPECIAL REQUIREMENTS:

• Must be able to bend, stoop, and lift up to 25 pounds

Connors State College is an Affirmative Action, Equal Opportunity/E-Verify Employer.

Job Types: Full-time, Contract

Pay: From $28,300.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Weekends as needed

Experience:

• Schedule management: 1 year (Preferred)

Work Location: In person

Salary : $28,300