What are the responsibilities and job description for the Executive Assistant to CEO position at John Ed Chambers Memorial Hospital?
Executive Assistant to the CEO
Position Overview:
The purpose and goal of the Executive Assistant is to enhance the effectiveness and productivity of the CEO. The primary responsibilities will include managing schedule, handling correspondence and maintaining smooth communication between the CEO and various departments and external stakeholders. This role will require exceptional organizational skills, attention to detail, discretion and ability to multitask effectively.
Duties and Responsibilities:
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing HR related responsibilities
- Performing accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Requirements and Qualifications:
- Minimum of associate’s degree, bachelor’s degree preferred
- Proven 3 to 5 experience as an executive assistant or similar role, preferably supporting senior executives or C-suite professionals
- Minimum of 1 to 2 years in HR related responsibilities
- Possess quality computer skills and good proficiency in Microsoft Office Suite and other relevant software applications
- Discretion and confidentiality in handling sensitive information and dealing with confidential matters
- Self-starter with ability to work under minimal guidance and direction
- Strong problem-solving skills, resourcefulness, creativity and can-do attitude
- A willingness to work outside regular business hours as needed
- Time management and ability to meet deadline
- Verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision making
- Interpersonal skills
- Detailed oriented
Schedule:
- Monday to Friday
Job Type:
· Full Time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Vision insurance
- Paid time off
Salary:
- Salary will be competitive and commensurate with experience
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person