Trip Coordinator

Job Summary ConocoPhillips Aviation is currently recruiting for a Trip Coordinator position to provide trip scheduling and coordination support for a large on-demand Aviation Department consisting of four aircraft and approximately 12 executives. This position reports to the Chief Pilot and will be responsible for time-dependent logistical decisions for trip success in a dynamic and rapidly changing environment. It will involve developing effective relationships and require ongoing interaction across a broad network of customers, internal and external resources, and service providers to ensure consistently flawless pre-trip planning, real-time trip support and post-trip reviews for quality assurance. This position also supports other activities of the aviation department and will interface with executive management and their assistants. Position Overview Your responsibilities may include: Coordinating requests for aircraft and scheduling these aircraft utilizing Scheduling software system Arranging trip details and developing itineraries for passengers and trip packets for flight crews, including hotels, ground transportation, commercial airline arrangements, passport & visas, etc 24/7 aircraft flight following via aviation tracking system Pre-trip coordination to include route, risk and security analysis and flight planning to ensure Flight Operations Manual and ISBAO compliance Post-trip reviews and audits, data entry and accurate trip documentation & reporting Ensuring 24/7 coverage of phone and email to support trips on a rotational basis, including assigned standby duty Coordinating and arranging flight logistical requirements with international service providers, including FBOs, fuel providers, catering services, Customs, Immigration, and other government agencies, etc Ensuring aircraft compliance by maintaining current insurance, registrations, taxes, licenses, & permits Tracking and maintaining flight crew currency to meet FAA and corporate standards requirements Representing Aviation as a first contact with customers and resolving issues Maintaining a current library of processes, manuals, standard operating procedures and other critical records to meet regulatory requirements, ensure operational rigor and standardization Specific projects and other tasks as assigned by management Basic/Required: Legally authorized to work in the United States 3 or more years of flight scheduling, administrative, and aviation experience Advanced proficiency utilizing a trip scheduling software system Advanced proficiency in deciphering ICAO/IATA codes Intermediate proficiency with international operations & procedures Intermediate proficiency or higher with computers and programs, including Windows, Microsoft Word, Excel, PowerPoint Beginner knowledge or higher of world geography Willing and able (with or without reasonable accommodation) to work a 24/7 rotational schedule and be flexible to accommodate any and all changes as they come in Willing and able (with or without reasonable accommodation) to travel 25% of the time on a yearly basis Preferred: Bachelor’s degree Dispatcher’s License 1 or more years of Meteorological experience Ability to work effectively with little direct supervision Builds effective solutions based on available information and makes timely decisions that are safe and ethical Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right Delivers positive results through realistic planning to accomplish goals

Salary : $44,000 - $76,000