Office Assistant

Conrad & Bischoff is part of Parkland USA and the Parkland Corporation family of brands. Parkland is an independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. We power a growing family of locally known brands and our team members serve retail, commercial, and wholesale customers across the United States, Canada, the Caribbean region and the Americas. As Parklanders our purpose is energizing people and business to get them where they want to go. We’re a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster.

Position Title: Office Assistant

Location: 2251 N Holmes Idaho Falls, ID 83401

Wage: $18-20/hr (DOE) related to Customer Service

Position Summary:

The Office Assistant is responsible for supporting the daily administrative functions of the Idaho Falls office. This position is responsible for general admin/receptionist duties, assisting management with general ad-hoc administrative duties. Strong organizational and relationship building skills necessary.

Key Responsibilities:

• Primary point of administrative contact on matters concerning the office.
• Provide excellent customer service to internal and external customers.
• Positive, “Can do” attitude and ability to multi-task, meet deadline and work independently.
• Provide general administrative work, scheduling, distribution of mail, coordination of meetings and assisting management with general ad-hoc administrative duties.
• Ensure during office hours there is reception coverage to receive, greet, and assist walk-in and telephone customers in an efficient, tactful, and courteous manner then inform the appropriate individual of their arrival. Take/forward messages and screen calls as necessary.
• Backup of clerical and general office duties, word processing, record and files maintenance, couriers, mail distribution, and telephone reception.
• Maintain kitchen and stationary stock.
• Prepare PowerPoint presentations, written documents and other materials and coordinate with other administrative assistants.
• Assist members of the office staff with various day to day administrative functions and as assigned.
• Performs other light office duties as needed, including traveling to pick up supplies, lunch for guests/meetings, and collecting mail at post office, etc.
• Maintains confidentiality of Company, employee, client and customer information, sharing information on a need to know or right to know basis.
• Communicate and enforce all safety and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with Parkland’s policy and procedure.
• Employee must demonstrate safe work and risk management practices. Communicate and enforce all safety and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with Parkland’s policy and procedure.
• Employee is expected to set priorities, time manage, and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external to Parkland. Self-direction and motivation are also expected.
• Enthusiastic, pragmatic, and committed to getting the job done in a fast paced, high-performing environment. Willing to "roll up sleeves" and focus on execution and meeting challenging targets as needed.

Qualifications and Skills:

• Hold a High School diploma or GED
• Must possess strong customer service skills
• Proficiency in Microsoft Office applications
• Proficient verbal and written communication skills
• Proficient problem solving and analytical skills
• Attention to detail and high level of accuracy
• Ability to work independently
• Proficient organizational skills

Physical Demands:

• In an 8 hour day, the position will include 1-4 hours standing/walking, 6-8 hours sitting, and occasional driving.
• Position will include simple grasping, fine manipulation, pushing & pulling, finger dexterity, and foot movement. There may be some exposure to noise typically experienced in an office environment.

We Offer:

• Medical with a great wellness program with HSA contributions, Dental, Vision, Company paid life insurance, LTD, STD;
• 401k with generous company match;
• Paid time off;
• Great working environment!

We thank all candidates in advance for their interest, however only those being considered will be contacted.

Parkland USA is an Equal Employment Opportunity Employer.

Parkland USA is committed to equal employment opportunity for all persons. All employment decisions at Parkland USA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. It is the policy of Parkland USA to provide Equal Opportunity Employment to all qualified disabled veterans, individuals with disabilities, and protected veterans who are employees or applicants for employment.

Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.