Renewables Administrative Coordinator

Position Summary

The Resource Coordinator (RC) oversees and ensures generation and administration of accounting codes, purchase orders, billing, project onboarding, customer COI’s, subcontractor onboarding, and invoice workflows for A/R & A/P. This role provides critical support to ensure invoicing of approx. $5MM of department revenue can move forward. Role provides additional administrative support including timekeeping, and licensing / pre-qualification reviews.

Reports To:                           Marina Hill, Renewables Site Services Manager

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Hourly Range:                     $25-28/Hour

Essential Duties and Responsibilities

• May support multiple workgroups, but will be assigned and report within the C&I Renewables Service Dept.
• The RC is responsible for Financial and Accounting obligations including: administrative support, creation and maintenance of job and project coding, invoice processing, warranty job code creation, and additional work within JD Edwards and Acumatica financial systems.
• Works closely with accounting and business services at month end to ensure timely accurate month end closings.
• Works within the corporate accounts payable system in processing invoices and related payments to a variety of vendors. Responsibilities include setting up new vendors to receive payment through our onboarding system, as well as verifying contractors meet safety requirements, and / or assisting in EHS process.
• Responsible for document control & records retention through appropriate tools and resources including SharePoint and Share Drives.
• Responsible for other duties and projects as assigned from time to time by the manager including but not limited to assisting with the coordination of contract workforce, subcontractor management and critical administrative portions of project support.
• Responsible for timekeeping oversight for the Renewables Service group.
• Responsibilities include maintaining and applying for business licensing, all general service department incoming telephone calls and email.

Salary : $25 - $28