Accounting Administrative Assistant

Job Title: Accounting Administrative Assistant

Wage Range: Hourly

Department: Administrative

Reports to: Operation Manager

Job Summary:

The Accounting Administrative Assistant performs a variety of clerical, record keeping, and customer service tasks to assist with the smooth operation of the organization.

Essential Duties and Responsibilities include the following. (Other duties may be assigned):

• Answers and transfers phone calls to all departments.
• Screening in bound calls for new customers and distributing according to company practice and inputting into CRM database.
• Welcomes and directs visitors and clients.
• Provides customer service for onsite product pick up.
• Copies, files, retrieves materials and maintains filing systems as assigned.
• Input high volume of new sales orders for the company.
• Creates invoices according to company practices; submits invoices to customers.
• Identifies delinquent accounts by reviewing files and escalate to accounts receivable.

Company Information:

The person in this position has access to various reports and records, which are considered as being of a highly confidential and classified nature. None of this material or information may be divulged or passed on to any outside source by the employee either during or after employment with the Company.

Education and/or Experience:

• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as record keeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Associates degree in accounting or related experience

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

CEG is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, veteran or disability status or any other status protected by law or regulations in the locations where we operate.