Payroll Coordinator

Job Title: Payroll Coordinator

Department: Accounting
Reports To: Payroll Manager or CFO

Position Summary
The Payroll Coordinator is responsible for ensuring accurate and timely processing of employee payroll, maintaining compliance with all applicable laws and regulations, and supporting payroll-related inquiries. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Payroll is processed biweekly for office personnel and weekly for union personnel.

Key Responsibilities

· Prepare and process payroll for employees, including hourly, salaried, and union workers.

· Verify timekeeping records, ensure proper approvals, and address discrepancies.

· Calculate wages, overtime, bonuses, deductions, and other payroll adjustments.

· Ensure compliance with federal, state, and local payroll regulations, including tax filings and wage laws.

· Maintain knowledge of payroll legislation changes and implement updates as needed.

· Maintain accurate and up-to-date payroll records, including employee profiles, tax forms, and direct deposit details.

· Handle garnishments, deductions, and benefits-related adjustments in accordance with legal requirements.

· Generate payroll reports for management, accounting, and audit purposes.

· Assist in preparing year-end documentation, including W-2s and 1099s.

· Respond to employee inquiries regarding payroll, deductions, and taxes in a timely and professional manner.

· Educate employees on payroll processes and assist with troubleshooting issues.

· Work closely with HR, Finance, and other departments to ensure accurate processing of benefits, bonuses, and other compensation.

· Coordinate with external vendors for payroll software and system support.

Qualifications

· Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

· 2 years of payroll experience required, with multi-state or union payroll experience a plus.

· Strong knowledge of payroll systems and software (e.g., ADP, Paycom, Vista, or similar).

· Proficiency in Microsoft Office, especially Excel.

· Exceptional attention to detail and organizational skills.

· Ability to maintain confidentiality and handle sensitive information.

· Strong communication and problem-solving skills.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person