EXECUTIVE ASSISTANT TO CEO

Executive Assistant to the CEO

About the Role

Are you an experienced and proactive Executive Assistant looking to support a dynamic and fast-paced executive? We are seeking a highly organized and detail-oriented Executive Assistant to the CEO who will play a crucial role in ensuring the smooth operation of both professional and personal aspects of the CEO’s life.

This role requires exceptional communication, problem-solving, and time management skills. The ideal candidate will be a strategic partner who can anticipate needs, manage complex schedules, and maintain discretion while handling confidential matters.

Key Responsibilities

• Calendar & Scheduling: Manage and optimize the CEO’s schedule, prioritizing key meetings, deadlines, and commitments while ensuring efficiency in daily operations.
• Meeting & Event Coordination: Prepare agendas, coordinate materials, track action items, and organize internal and external meetings, events, and speaking engagements.
• Travel Management: Plan and coordinate all travel logistics, including flights, accommodations, and transportation, ensuring seamless itineraries for both business and personal travel.
• Communication & Correspondence: Act as a gatekeeper for all incoming communications, screening emails, calls, and requests while ensuring timely follow-ups and decision-making.
• Expense & Budget Management: Process and track expense reports, monitor spending, and coordinate with Finance for reimbursements and budget oversight.
• Special Projects: Support research, reporting, and execution of strategic initiatives as directed by the CEO.
• Document Preparation & Organization: Draft, edit, and manage various documents, including presentations, reports, and correspondence.
• Liaison & Relationship Management: Serve as a primary point of contact between the CEO, executives, staff, clients, vendors, and external stakeholders.
• Confidentiality & Professionalism: Handle sensitive and confidential information with absolute discretion and integrity.

What We’re Looking For

• Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Proactive and resourceful, with the ability to anticipate needs and take initiative without constant direction.
• Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Suite.
• Strong problem-solving abilities and a strategic mindset.
• Ability to handle confidential information with professionalism and discretion.

Qualifications & Experience

• Education: Bachelor’s degree or equivalent experience required.
• Experience: Minimum of five years of executive-level administrative support, preferably in a high-paced or entrepreneurial environment.
• Preferred: Experience handling both business and personal matters for a C-level executive.

Compensation & Benefits: We offer a competitive compensation package based on experience, along with superior medical, dental, and vision coverage, generous vacation and holiday allowances, and a robust 401(k) plan.

Why Join Us?

This is a unique opportunity to work closely with the CEO and play a key role in driving efficiency, organization, and strategic execution at the highest level. If you thrive in a dynamic environment and are ready to make a significant impact, we’d love to hear from you.

Apply now and take the next step in your career as an Executive Assistant to the CEO.