What are the responsibilities and job description for the Legal Assistant position at Constangy Brooks Smith & Prophete LLP?
Description
Position Summary:
Constangy, Brooks, Smith & Prophete LLP has an excellent opportunity for an experienced Legal Assistant with demonstrated litigation, technical and administrative skills to work in our Winston-Salem, NC office. The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, electronically filing documents in federal and state court, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions.
Daily hours are 8:30 a.m. to 5:00 p.m. with an hour for lunch; however, during busy times, the job may require more than 40 hours per week to perform the duties of the position; and on occasion, irregular hours may be required. Overtime pay is provided.
Duties & Responsibilities:
- Prepares documents for state and federal court filings including discovery requests and responses, letters, pleadings, motions and other documents, as well as e-filing in various federal, state, and appellate courts.
- Prepares correspondence, memoranda, and other legal documents from written and oral drafts; drafts standard correspondence, and other documents required by the litigation process; understands specialty areas of practice (Employment Litigation) and can attach appropriate enclosures for specialty area without the need for supervision.
- Formats and proofreads documents to ensure compliance with court rules and grammatical standards.
- Ensures calendar and deadline reminder system is accurate.
- Conducts periodic review for possible storage of closed files; prepares files for electronic storage.
- May receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
- Makes client and client related appointments and travel arrangements for attorneys upon request.
- May enter attorney time for time and billing purposes.
- Works in a cooperative and fast-paced team environment to ensure all daily tasks such as typing, filing, photocopying, telephone coverage, and other administrative duties are covered.
- Responds to messages and requests in a timely manner (which means at least within the same business day as they are made), ensuring that the highest level of cooperation and teamwork is exhibited.
Skills & Qualifications:
- Minimum of 3 years of prior civil litigation law firm experience necessary to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision, experience with federal litigation a plus.
- Ability to transcribe legal documents, correspondence and reports from rough draft.
- Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of law office correspondence and legal matters. Perform basic arithmetic when verifying calculations on forms and documents; maintain records and filing systems at the firms’ designated level.
- Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
- Demonstrates high level of attention to detail.
- Proficient in software programs such as Microsoft Word, PowerPoint and Excel, or other similar software programs necessary to perform essential duties of the position.
- Demonstrated knowledge and experience with various court systems and procedures, including Odyssey and CM/ECF filing.
- Interpersonal skills necessary to communicate fully, effectively and appropriately by telephone, in person and via email with a wide range of clients, attorneys and staff under a wide range of situations and circumstances to consistently provide customer satisfaction with each interaction.
*Benefits:
- Paid Time Off (PTO), and 11 paid holidays
- Group Medical, Dental, and Vision Insurance; Teladoc coverage for remote medical care
- Group Term Life Insurance
- 401(k) Savings Plan with % Match and a Profit-Sharing Plan
- Short-Term Disability
- Long-Term Disability
- And more
*These benefits are subject to change
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race, color, religion, national origin, sex (including pregnancy), gender, gender expression or identity, change of sex or transgender status, sexual orientation, age, disability, genetic information, citizenship status, military or veteran status, or any other category protected by applicable federal, state, or local law.
This position is not open to submissions from recruiters. Please email our Recruiting Manager, Nicholas Golden at ngolden@constangy.com
Requirements
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.
