Site Operations Lead

About Constellation

Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field.

Based in Berkeley, CA, our shared workspace hosts over 100 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world; dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google DeepMind, OpenAI, and the US and UK Safety Institutes.

For more information, see our research focus areas and selected publications from Constellation fellows.

About the Role

We’re seeking a talented and enthusiastic Site Operations Lead to maintain and improve our beautiful collaborative workspace.

As our Site Operations Lead, you’ll be responsible for keeping Constellation’s physical space running smoothly and comfortably. Our collaborative workspace spans five floors of an office building in downtown Berkeley. While we are a small team, we host a large number of research orgs, individual members, and visitors. 

The ideal candidate has significant professional experience managing high-quality facilities in a fast-paced and dynamic work environment. (The vibe and pace is much closer to a growing startup than a traditional nonprofit.) 

In this role, you’ll work closely with both our Operations and Programs teams. You’ll also get to interact with and support many of the world’s top AI safety experts. 

This is an in-person, full-time position. This role requires being onsite from 8:30am-5pm on weekdays. Occasional work is required on evenings and weekends for handling urgent issues.

Responsibilities

Since we’re a growing team, your exact responsibilities will depend on your skills and interests. They are likely to include:

- Hiring and managing vendors to maintain and improve our offices

- Managing our amazing team of porters, who handle day-to-day tasks like restocking snacks, clearing dishes, etc.

- Maintaining a good working relationship with building management and ensuring resolution of facilities issues requiring their attention

- Identifying and managing improvements to offices, meeting rooms, or social areas

- Troubleshooting and managing vendors to solve issues or concerns as they arise

- Responding to facilities support requests from our researchers

- Overseeing design and construction of new spaces

- Researching and purchasing furniture, equipment, and decor

- Monitoring desk, office room, and meeting utilization 

Skills & Experience

- Experience managing facilities or site operations for a large office space

- Experience managing relationships with external vendors and partners

- Comfortable working in a fast-moving environment

- Able to reliably track, manage, and prioritize a high volume of tasks, threads, and deadlines

- Experience balancing urgent, day-to-day requests with longer-term initiatives 

- Excellent at tracking project progress and hitting deadlines

- Able to gracefully set and maintain clear expectationsCan drive partially scoped projects to the finish line

- Enjoy hands-on operations work

- Clear, concise written communication

- Comfortable communicating with end-users and providing a good customer experience

- Experience using Slack, Asana, and/or CRM tools (preferred, not required)

You might be a good fit for this role if you:

- Care about AI safety and improving researcher productivity

- Enjoy working in a fast-paced office environment

- Can effectively prioritize and juggle a variety of competing requests

- Care a lot about improving the user/customer experience

- Like taking responsibility for and owning your portfolio of work

This is a full time, on-site role. Our Berkeley office is a few steps from the nearest BART (metro) and bus stop. On-site parking is also available.

We would like the candidate to start as soon as possible after receiving an offer.

The ideal candidate for this role will have some combination of the skills and experiences described above.  If you are not sure if you are qualified, we strongly encourage you to apply anyway.  Beyond the qualifications outlined, our priority is building a team that will help humanity safely navigate the development of transformative AI.  If you would be excited to do this work, we’d love to consider you.

We value diversity in all respects and base our hiring decisions on the needs of the organization and individual qualifications.  We welcome applicants from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age or disability.

Salary : $100,000 - $140,000