Administrative Assistant (Common Services Assistant)

Administrative Assistant (Common Services Assistant)

Selection Process Nº: 191278-6

Salary: $68,103 USD

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA.

Job Function: Administrative

Classification: LE – A2

Location: The Consulate General of Canada in Seattle

Number of Vacancies: 1

Closing date for application: 13 October, 2024 at 23:59 UTC/GMT -8:00

Apply Here: https://international8.hiringplatform.ca/191278-administrative-assistant/833229/en

Summary of Duties:

The Consulate General of Canada in Seattle seeks a highly attentive experienced office assistant who will warmly greet visitors and clients upon arrival at reception and manage varied administrative requests to support front-facing operations.

Under the direct supervision of the head of the corporate services section:

1. Provide a variety of administrative support to the Consulate General of Canada in Seattle in areas such as:

· Reception

· Material management

· Contracting and Procurement

· Accounting and Finance

· Mail room and courier deliveries

· Common Services program support

2. Provide consular support to the Consular program by offering:

· Engagement of clients professionally and politely

· Emergency management and preparedness

3. Provide fleet coordination and transportation services as required such as:

· Maintain official vehicle log

· Arrange for routine vehicle maintenance servicing of official vehicles

· On occasion, may transport authorized passengers in official vehicles

Area of Selection:

You must be legally residing in the Seattle metropolitan area and authorized to work in the United States at the time of appointment. You must be able to work in-person in Seattle, WA.

The Consulate General of Canada in Seattle will not reimburse relocation costs under any circumstances.

Please note that the Consulate General of Canada in Seattle does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process

Education:

Candidates will be required to provide proof of the completion of their education.

• Minimum of three-year degree from an accredited college or university

OR

• Acceptable combination of training and relevant work experience for a minimum of three years.

Language:

• An advanced proficiency level (writing and speaking) in English.

Experience:

• A minimum of 2 years of experience working in a government or corporate office providing administrative support;
• Experience using MS Office Suite, e.g., Word, Excel, and Outlook as well as Internet research, emails and other systems; 
• Experience working in a customer-facing role

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

Competencies:

• Focus on quality and detail
• Client Service Orientation
• Resilience and Adaptability
• Organization and Coordination
• Working with others

Abilities:

• Ability to communicate effectively in English (orally)
• Ability to communicate effectively in English (in writing)
• Ability to follow administrative procedures
• Ability to think things through and use sound judgement
• Ability to use technologies (e.g. MS Office Suite)
• Ability to research, compile, collate and analyze information

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Ability to communicate in French (orally);
• Ability to communicate in French (in writing);
• Experience working in an Embassy or Consulate or other international organization or company;
• Experience in handling sensitive and or/confidential information.

Operational Requirements:

• Hours of work: This is a full-time position, with a schedule of 37.5 hours per week, Monday to Friday. The employee must be willing and able to work occasional overtime on evening and weekends, as required.
• Location of work: Work is normally performed on-site at the Consulate General of Canada in downtown Seattle.
• Travel Requirements: This position requires limited occasional travel domestically and internationally, alone or with colleagues. Must hold valid passport and have ability to travel domestically and internationally.
• The employee must be willing and able to operate motor vehicle to execute occasional transportation requests. Must hold valid U.S. driver’s license.
• Holidays: Since we are a Canadian diplomatic office, we observe a combination of U.S. and Canadian statutory holidays, which means you will be required to work on certain U.S. holidays.

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

Other conditions of employment:

• Must hold valid passport
• Must hold valid U.S. driver’s license.

Special Request from Mission / Additional Comments:

We may check the references of all candidates who have passed assessments as part of this recruitment process. Therefore, if we contact your references, it does not mean that you will be offered the position.

Recruitment for this position - from the announcement of the position to the successful candidate's entry into office - can be a lengthy process (three months or more).  

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States (international.gc.ca)

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development. Because of this, the Consulate General of Canada in Seattle values diversity, equity and inclusion in our workforce.

View complete job poster and apply here: https://staffing-les.international.gc.ca/en/careers/administrative-assistant-common-services-assistant-seatl-191278-en

Job Type: Full-time

Pay: $68,103.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $68,103