Proposal Coordinator

Job Title: Proposal Coordinator

Job Overview:

We are seeking a dedicated and detail-oriented Proposal Coordinator to join our team and play a vital role in supporting our clients' operations. This hybrid, temporary-to-hire position, based in Philadelphia, PA, focuses on managing and coordinating the development of RFPs and RFIs to support sales objectives across various business lines, ensuring high-quality and timely responses.

Compensation:

• Up to $28.20/hour.

Work Schedule:

• Monday–Friday, normal business hours
• Onsite at least three days weekly (Tuesday, Wednesday, and Thursday)

Key Responsibilities of the Proposal Coordinator:

• Oversee the preparation, coordination, and timely delivery of RFP and RFI responses to support sales initiatives across various markets.
• Lead the proposal development lifecycle, ensuring consistency, accuracy, and adherence to compliance requirements.
• Partner with sales teams and internal stakeholders to craft compelling messaging that aligns with strategic business goals.
• Conduct planning sessions to establish proposal strategies tailored to client needs and expectations.
• Review proposal requests and supporting documents to assess requirements, scope, and compliance considerations.
• Work closely with subject matter experts (SMEs) to gather, refine, and customize content for proposal submissions.
• Leverage proposal management software to enhance workflow efficiency and maintain an organized content repository.
• Ensure all final submissions are polished, aligned with branding guidelines, and effectively address client objectives.
• Track regulatory updates and solicitation modifications to ensure proposals remain compliant and up to date.
• Maintain accurate records of past proposals and contribute to content management for future use.

Qualifications and Skills for the Proposal Coordinator:

• Bachelor’s degree in Communications, Business, or a related field, or equivalent work experience.
• 2-4 years of experience in a high-pressure environment managing RFP and RFI processes.
• Strong written and verbal communication skills, with the ability to articulate strategy effectively.
• Exceptional project management skills, including the ability to meet strict deadlines.
• Experience facilitating strategic discussions and collaborating with multiple stakeholders.
• Highly detail-oriented with strong analytical and problem-solving skills.
• Ability to work both independently and collaboratively in a fast-paced setting.

• Why Join Us?Opportunity to contribute to impactful projects supporting business growth.
• Collaborative and dynamic work environment.
• Pathway to a permanent role with career advancement opportunities.

About Us:

Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.

Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.