What are the responsibilities and job description for the Trust & Estates Legal Assistant position at Contemporary Staffing Solutions?
Job Title: Trust & Estates Legal Assistant
Job Overview:
We are seeking a dedicated and detail-oriented Trust & Estates Legal Assistant to join our client and play a vital role in supporting their legal operations. This 100% onsite, permanent/direct-hire position based in Naples, Florida, focuses on supporting a team of estate planning attorneys by preparing legal documents, coordinating client communications, and managing administrative tasks related to wills, trusts, and powers of attorney.
Compensation:
- $60,000 – $65,000/year
Work Schedule:
- Monday – Friday, normal business hours
Key Responsibilities of the Trust & Estates Legal Assistant:
- Draft, format, and finalize legal documents including wills, trusts, and powers of attorney
- Compose and distribute correspondence and cover letters in response to client inquiries
- Coordinate and organize administrative and legal resources to support timely project completion
- Transcribe and proofread legal documents from dictation, handwriting, or existing content
- Handle mailings and email communications with clients
- Maintain updated electronic and paper files of legal documents
- Screen and relay accurate telephone messages; respond to routine matters
- Manage attorney calendars and schedule client meetings for document modifications and signings
- Serve as a witness and/or notary for document executions, including occasional offsite signings
- Bind and prepare documents for client delivery
Qualifications and Skills for the Trust & Estates Legal Assistant:
- 1–2 years of legal secretarial experience in the trust and estates field preferred
- Strong technical, organizational, and communication skills
- Proficiency in MS Word (Styles), Outlook, and electronic document management systems (FileSite experience a plus)
- Excellent time management and the ability to adapt to shifting priorities
- High attention to detail with superior proofreading, grammar, and spelling skills
- Professional and effective client-facing demeanor
- Ability to handle confidential information with discretion
Why Join Us?
This is an excellent opportunity to contribute to a collaborative and professional legal team while developing your expertise in trust and estates law. You’ll work closely with experienced attorneys in a supportive and structured environment that values precision, service, and team dynamics.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.
Salary : $60,000 - $65,000
