HR Assistant

Job Description:

Company Overview:

Continental Tide Defense Systems Inc. (Continental Tide) is headquartered in Reading, PA with additional locations in Philadelphia; San Diego, CA; Bremerton, WA and Norfolk, VA. We specialize in providing engineering and industrial services to the US Navy, Coast Guard, Military Sealift Command, and other Department of Defense Organizations. At Continental Tide, we understand that a great company culture is one where employees know their voice is heard, no matter what their title is, and letting them grow in their role as the company does. We want to provide our employees with the opportunity to learn, be challenged and be in a position where they can succeed, develop new skills, and do things they wouldn't have the opportunity to do elsewhere. Our fast-paced and challenging environment, employees here at Continental Tide can catapult themselves to the top and were looking for 'the best at what they do' to join our team and help us grow in new ways.

• Please note due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.
  
  

We are looking for a highly organized and detail-oriented Administrative Assistant II to support various operational and administrative tasks, including employee onboarding, training coordination, travel arrangements, and management of key operational processes such as personnel files, credit card statements, expense reports, and office supplies. The ideal candidate will be proactive, resourceful, and capable of working independently while maintaining a high level of accuracy.

Job Description:

We are seeking a motivated and organized HR Assistant to support our human resources department in various administrative tasks. The ideal candidate will assist in recruitment, onboarding, employee records management, and other HR-related activities. This position is an excellent opportunity for someone looking to start or grow their career in human resources, with a focus on supporting the HR team and ensuring smooth operational efficiency.

Onboarding:

Key Responsibilities include, but are not limited to:

• Manage the onboarding process for new hires, ensuring all required documentation is completed and submitted
• Assist in scheduling and organizing initial training sessions for new employees
• Coordinate the badging process for new hires, ensuring security access is set up
  
  

Training:

• Help schedule and manage training programs for employees
• Ensure training materials are available and up to date
  
  

Travel Coordination:

• Organize travel logistics for employees, including flight bookings, hotel reservations and transportation.
• Ensure all travel arrangements are aligned with company policies and budgets
  
  

Personnel File Management:

• Maintain and organize personnel files, ensuring accuracy and compliance with legal and company requirements
• Track employee information and documentation updates
  
  

Credit Card Statements:

• Review and process credit card statements for accuracy
• Ensure appropriate approvals for expenses and proper documentation
  
  

Expense Reports:

• Review employee-submitted expense reports for accuracy and compliance
• Ensure proper coding and approvals for all reported expenses
  
  

Invoices:

• Process and track invoices for departmental and office expenses
• Ensure all invoices are paid on time and are accurately recorded
  
  

WB Mason (Checklist & Orders):

• Maintain a checklist for office supplies and ensure regular orders are placed via WB Mason or Amazon
• Track supply inventory to ensure stock levels are maintained
  
  

Shred-it:

• Coordinate secure shredding services for confidential documents
• Ensure proper shredding schedules and maintain confidentiality protocols
  
  

Timesheets:

• Ensure employees submit their timesheets accurately and on time
• Review timesheets for discrepancies and ensure payroll deadlines are met
  
  

Required Experience:

Requirements include:

• Must be able to obtain and maintain a security clearance
• Candidates must possess high school diploma or equivalent
• Must be prompt and dependable
• Entry level to three (3) years experience
• Strong communication and interpersonal skills
• Strong attention to detail
• High proficiency using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook.
• Must be at least 18 years old and a US Citizen
• Ability to lift 10lbs
• Must be able to sit for long periods of time
• Exceptional organizational skills and the ability to multitask effectively
• Strong communication skills, both written and verbal
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment
• Knowledge of employee onboarding processes and training coordination
  
  

Benefits:

Continental Tide offers an empowering professional environment in a culture that stresses teamwork, shared responsibility for company and client success, and personal growth. We offer competitive wages in salaried and hourly positions, educational opportunities, competitive employee benefit options, and 401K plan with company match.

Continental Tide is an Equal Opportunity Employer – minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity. Continental Tide participates in E-Verify and U.S. citizenship is required for most positions.

See all of our latest opportunities at www.continentaltide.com or follow us on our LinkedIn page at www.linkedin.com/company/continental-tide-defense-systems .

To be considered you must apply by going to www.continentaltide.com .

“This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.”

Keyword: Administrative Assistant II