What are the responsibilities and job description for the Procurement and Contracts Analyst position at Contra Costa County Superior Court?

Salary : $85,642.54 - $109,304.00 Annually

Location : Need to be available to work at any Contra Costa Superior Court Location, CA

Job Type : Full-Time

Job Number : 01-10-2025 Prcmt & Cont Anlyst

Department : Financial Services

Opening Date : 01 / 10 / 2025

Closing Date : 1 / 31 / 2025 5 : 00 PM Pacific

Description

Superior Court of California

County of Contra Costa

Announces an open recruitment for :

Procurement and Contracts Analyst

85,642.54 - $109,304.00 Annually

Final Filing - 5p.m. - Friday, January 31, 2025

The Superior Court of Contra Costa County is conducting an open recruitment to fill a permanent position for a Procurement and Contracts Analyst. Under the general direction of the Director of Finance, the Procurement and Contracts Analyst is responsible for procuring a wide variety of materials, services, equipment and supplies; prepare, execute and administer contracts; and develop and maintain the Court's procurement and contracting policies and procedures.

Only applicants who meet the minimum qualifications by the final filing day may apply. An eligibility list will be established as a result of this recruitment to fill vacancies for this classification that become available. Regular and punctual attendance is essential.

Examples of Duties

The following are examples of duties performed by the Procurement and Contracts Analyst :

Carries out procurements of various goods and services.
Collaborates with various court divisions to understand their procurement needs and requirements. Compiles and prepares procurement specifications, scopes of work, delivery and payment terms, and other requirements.
Advertises solicitations to prospective bidders, facilitates bidder conferences, verifies and compiles bids and proposals received for review by selection committee, facilitates the vendor evaluation and selection process, and prepares bid acceptance and contract award letters.
Reviews purchase order requests to ensure procurement was performed in conformance with local and Statewide procurement and contracting policies and procedures. Develops justifications to support sole source and other non-competitive procurements.
Prepares and executes contracts and contract amendments for various goods and services.
Participates in contract negotiations. Reviews contract terms and conditions to identify risks to the Court, and to ensure compliance with Statewide contracting laws, rules, policies, and procedures.
Maintains procurement and contract files and records. Monitors contracts to ensure timely execution of option terms and other amendments, tracks and obtains proof of insurance coverage, and closes out expired contracts.
Updates and maintains the Local Contracting Manual and related forms to ensure compliance with pertinent Statewide laws, rules, policies, and procedures;

9. Performs other related duties as assigned.

Minimum / Desirable Qualifications

The IDEAL CANDIDATE should have :

Knowledge of :

Principles, practices, laws, rules, regulations, and procedures of public purchasing and contracting;

Developing solicitations and methods for carrying out competitive bidding processes, including requests for proposals, invitation for bids, and requests for quotes;

Contract development and negotiation for professional services, technology, facilities services, equipment, and supplies;

Public liability, property damage, and professional liability insurance.

The California Judicial Branch Contracting Manual (JCBM) or the California State Administrative Manual (SAM), and the California Public Contract Code;

Microsoft Office applications including Outlook, Word, Excel, Access, and SharePoint;

Public records maintenance requirements;

Correct usage of punctuation, grammar, vocabulary, and spelling.

Ability to :

Lead and coordinate procurement and contracting activities of the Court;

Prepare procurement and contract specifications, scopes of work, and other requirements.

Use software applications to maintain accurate records and files, and track due dates and compliance requirements;

Perform difficult and complex professional analytical work;

Interpret, apply, and explain laws, rules, regulations, policies, and procedures;

Communicate effectively, both orally and in writing, and prepare reports and correspondences.

Collaborate effectively with colleagues, bidders, and vendors;

Resolve disputes and other problems with bidders and vendors timely and professionally;

Manage a variable workload efficiently and effectively;

Complete tasks timely and accurately with limited supervision;

Work independently, exercise appropriate initiative, and use sound judgment;

Train and provide direction to administrative clerical staff.

Minimum Qualifications :

Education : Possession of a Bachelor's degree from an accredited college or university in business administration, public administration, or closely related field; and

Experience : Two (2) years of direct and progressively responsible experience in procurements and / or contract administration.

Education Substitution : A graduate degree (e.g. Master's degree) from an accredited college or university in business administration, public administration, or closely related field may be substituted for desired experience, or

An associate's degree from an accredited college in business administration, public administration, or closely related field and two (2) additional years of experience may be substituted for desired education, or

Four (4) additional years of experience may be substituted for desired education, or

Any combination of education and experience that provides the candidate with the requisite knowledge, skills and abilities to perform the duties of the Procurement and Contracts Analyst.

License or Certificate :

Valid California driver's license by date of appointment; and

High School diploma, a GED equivalency certificate, or a high school proficiency certificate.

Supplemental Information

Application and Selection Process :

Interested individuals must complete a Court application on-line and provide a valid email address. To apply, go to : and click on the Careers tab then click on the Current Employment Opportunities link. After submitting your application all subsequent communications will be via email. Please add contracosta.courts.ca.gov and to your email address book to ensure delivery of emails. For additional information email :

Depending on the number of applications received, an application evaluation committee may be convened to review and evaluate each candidate's application, and those deemed best qualified will be invited to an oral interview which may include a written examination and / or practical problem exercise. The court reserves the right to make revisions to the testing process in accordance with the Court Personnel Plan and accepted selection practices.

GENERAL INFORMATION

Conditions of Employment

Successful completion of fingerprint and a criminal record background check is required prior to appointment and is a condition of employment.

Because the Court operates in multiple branches, the employee may be required to travel to other court locations, and possession of a valid California driver's license is therefore required. All employees of the court who operate a vehicle on court business must certify they possess a valid California Driver's License and required levels of automobile insurance.

Convictions

Felony and misdemeanor convictions MAY BE disqualifying for employment with the court. The court will assess the nature and gravity of the offense, the time that has elapsed since the offense was committed, and the nature of the job duties to be performed.

Employment Eligibility :

In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, at the time of appointment, original documents which show satisfactory proof of : 1) identity and 2) U.S. Citizenship or a legal authorization to work in the United States.

Union Representative

This position is an exempt, unrepresented position.

Applicants with Disabilities : Reasonable accommodations will be made so applicants with disabilities may participate in the recruitment process. Please advise Superior Court Human Resources of special needs in advance.

The Court is an equal opportunity employer. The Court provides equal employment opportunity at all times and does not discriminate in violation of applicable law.

Benefits Package :

Three (3) weeks of vacation per year, accrued on a bi-weekly basis increasing with years of service;

Twelve (12) days of sick leave per year, accrued on a bi-weekly basis, with no maximum accrual;

Fourteen (14) fixed paid holidays;

Twenty-four (24) hours personal floating holiday annually, pro-rated based upon hire date;

Seventy-five (75) hours of administrative leave each January 1st, pro-rated for new appointments;

Membership in the County's retirement plan under the County Employees' Retirement Law of 1937;

Choice of health coverage with Court contribution of 100% for employee and family of the lowest premium plan offered by each carrier;

Dental and vision plans with Court contribution of 90% of the cost for employee and family;

Court paid life insurance and long-term disability;

Voluntary benefit programs including flexible spending accounts, supplemental life and disability plans and commuter benefits;

Annual professional development allowance; and

Deferred compensation program.

Salary : $85,643 - $109,304

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