Receptionist Spanish Speaking

Position Description: Under the direction and supervision of the Office Manager, performs a wide range of administrative and office support activities for the firm and/or office manager and attorneys to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities:

· Answer, screen, and transfer inbound phone calls

· Receive and direct visitors and clients

· General clerical duties including photocopying, fax, and mailing

· Maintain electronic and hard copy filing system

· Retrieve documents from filing system

· Handle requests for information and data

· Resolve administrative problems and inquiries

· Prepare written responses to routine inquiries

· Prepare and modify documents including correspondence, reports, drafts, memos, and emails

· Schedule and coordinate meetings, and appointments

· Open, sort, and distribute incoming correspondence

· Assist in maintaining office supply inventories

· Support legal staff with clerical tasks such as copying and paginating

· Take client payments and document

· Assist in preparation of meetings for staff and individual teams

· Organize and maintain the copy area and the front waiting room

Education and Experience:

· Computer skills and knowledge of relevant software

· Knowledge of the operation of standard office equipment

· Knowledge of clerical, and administrative procedures, and systems such as filing, and record-keeping

· Knowledge of principles and practices of basic office management

Key Competencies:

· English and Spanish communication skills – proficient in written and verbal communication

· Planning and organizing

· Prioritizing

· Problem assessment and problem solving

· Information gathering and information monitoring

· Attention to detail and accuracy

· Flexibility

· Adaptability

· Customer service orientation

· Teamwork

Work Environment: This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: Position involves sitting for extended periods of time at the employee’s workstation and during meetings. Employees need to be able to lift up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.

Position Type and Expected Hours of Work: This is a full-time position. The office is open from 8:30 a.m. to 5:30 p.m. However, as a salaried employee you have flexibility to adjust those hours to suit your work and needs. Evening and weekend work may be required as your schedule, and case load demands.

Travel: Travel is a requirement of the job. The Managing Attorney must be able to drive and have an available personal automobile, and be able to drive to courts, jail, and any other location as necessary.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Job Type: Full-time

Pay: From $22.00 per hour

Schedule:

• Monday to Friday

Ability to Commute:

• Saint Paul, MN 55104 (Required)

Ability to Relocate:

• Saint Paul, MN 55104: Relocate before starting work (Required)

Work Location: In person

Salary : $22