What are the responsibilities and job description for the Purchasing Support Specialist position at Control Solutions, Inc.?
Purchasing Support Specialist
Job Description
Reports To: Purchasing Manager
Direct Reports: None
Location: Pasadena, TX (onsite)
About us:
Control Solutions Inc. is a mid-sized, US-based specialty chemical manufacturer with a long-standing tradition of providing effective and economical solutions to our customers in the Pest Control, Turf & Ornamental, Consumer Products and Professional Animal Health Care markets.
CSI is one of the fastest growing companies in the industry, and we are a subsidiary of ADAMA within the Consumer & Professional (C&P) Business Units, the 5th largest Agricultural Chemical company in the world! This thriving partnership enables us to not only offer the largest selection of products, but also to introduce innovative, differentiated products with combination chemistry® and our exclusive access to the broadest array of Active ingredients in the industry!
Position Summary:
The Purchasing Support Specialist will coordinate with Purchasing to match receiving paperwork with Purchase Orders. Additionally, they will schedule deliveries and receive items into the company ERP system.
Duties/Responsibilities:
- Responsible for active ingredients, finished goods, and intercompany purchase orders placements.
- Review receiving document/confirmation log from the company ERP to ensure invoices correspond within purchase order terms of the agreement.
- Updates PO database with details on all inbound deliveries for planning and production teams and follows up with all suppliers on deliveries as needed.
- Supports Purchasing Manager on PO placement, pricing/volume discrepancies with suppliers.
- Supports Logistics manager reviewing third-party logistics invoices, freight claims processing and as a backup as needed.
- Confirm inventory management through correct receipt of items purchased and varying physical inventory amounts balance accordingly with the ERP system.
- Retrieve packing list from Warehouse Supervisor and match to PO, verifying all data is correct enter receipt into the ERP system
- Report any receiving issues, incorrect paperwork (packing list), shipping damage, etc. to Purchasing Manager immediately.
- Work with Purchasing Manager and Warehouse Supervisor to coordinate deliveries to our site.
- Occasionally assist Warehouse Supervisor in the plant.
- Assist with cycle counts and inventory management.
- Support in processing logistics paperwork (invoices, bill of ladings, etc.)
- Additional duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills, with proven negotiation skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Understanding of business and management principles.
- Thorough understanding of materials and supplies used in the company.
- Proficient with Microsoft Office Suite or related software.
Education and Experience:
- Associate degree in related field required.
- At least three years of experience in related field required.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Occasionally work in the warehouse where temperature extremes from 35°F to 90°F
- Must be able to lift to 20 pounds at times.
- Forklift operations experience a plus.
- Must be able to access all areas of the facility to determine needs.
CSI is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
