What are the responsibilities and job description for the Middle School Administrative Assistant (FT) position at Convent of the Sacred Heart?
Sacred Heart Greenwich has been empowering girls and young women since 1848 in a stimulating and developmentally appropriate educational environment in accordance with the Goals and Criteria of a Sacred Heart education. This mission provides opportunities to develop spiritual, cognitive, social, emotional, and physical skills. Sacred Heart Greenwich integrates technology into the learning process through enhanced collaboration, exploration, discovery, and creativity.
We aim to form students of faith, intellect, and awareness, who will use their gifts in service to others. Relationship and mentoring are at the heart of the student experience, which is grounded in student-centered learning, inquiry, problem solving, interdisciplinary connection, collaboration, and an understanding of social justice. Student leadership and well-being are connected to every academic discipline, as all full-time teachers are also grade-level advisors.
The school offers a coed program for young children at the Barat Center for Early Childhood Education and then an all-girls experience from K-12 on our 110-acre campus in Greenwich, Connecticut. We are proudly part of the Network of Sacred Heart Schools.
We are currently seeking a Middle School Administrative Assistant for the 2023-2024 school year. This is a 12-month position.
Position: Middle School Administrative Assistant
Reports to: Head of Middle School
FLSA Status: Non-Exempt
Reports to: Head of Middle School
FLSA Status: Non-Exempt
Job Summary:
The Middle School Administrative Assistant provides a full range of administrative and operational support to the Head of Middle School and Middle School community (grades 5-8). The MS Administrative Assistant is accessible, approachable, and welcoming. Manages confidential situations with discretion, respect, and sensitivity. The MS Assistant embodies and communicates the school’s mission and core values ensuring that the Head of Middle School and Sacred Heart Greenwich are represented in a professional, hospitable, and responsive manner.
Essential Functions:
The Middle School Administrative Assistant provides a full range of administrative and operational support to the Head of Middle School and Middle School community (grades 5-8). The MS Administrative Assistant is accessible, approachable, and welcoming. Manages confidential situations with discretion, respect, and sensitivity. The MS Assistant embodies and communicates the school’s mission and core values ensuring that the Head of Middle School and Sacred Heart Greenwich are represented in a professional, hospitable, and responsive manner.
Essential Functions:
- Create a welcoming and organized office environment for the Middle School community
- Serve as receptionist for the Middle School Office, answering phones and interacting with students, faculty, parents, and visitors
- Manage MS student daily attendance records/reports
- Assist the MS Head with daily administrative tasks (calendaring, filing, copies, mail, etc.)
- Draft communications, proof-read/edit documents and special reports
- Facilitate set-up, room reservations, and food orders for division-wide meetings and events
- Handle purchasing and maintain budgetary records for the division; coordinate with the Business Office and Facilities teams as needed
- Coordinate and assist with MS bussing and parent pick up for dismissal and arrival
- Coordinate Substitute requests
- Complete special projects as directed by the Head of Middle School
- Support the Assistant MS Head and MS faculty under the guidance of the Head of Middle School
Qualifications:
- Bachelor’s Degree or equivalent knowledge and experience and 3 years of experience performing similar responsibilities, preferably in a fast-paced school environment.
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Problem-solving skills and a mindset for customer service
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency with technology including Google Suite, MS Office suite - Word, Excel, PowerPoint, etc.
- Strong judgment and discretion with regard to confidential information
- Appreciation for children/young adults and the impactful role of an educational institution in the lives of children, their families, and the greater community
As members of the international network of Sacred Heart schools, we are committed to attracting and retaining faculty with a passion for teaching who demonstrate an active faith, practice a deep respect for intellectual values, promote social awareness, build community, and value personal growth and responsibility. We seek faculty who are committed to all-girl education and who will draw upon current research to maximize student learning. Sacred Heart Greenwich is an Equal Opportunity Employer and welcomes candidates who will enhance the cultural diversity of our community.
Please Apply Online at https://www.shgreenwich.org/about-us/employment
Salary : $50,000 - $60,000
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