What are the responsibilities and job description for the HRIS MANAGER position at Cook County Health & Hospitals System?
NON-UNION
Under the direction of the Director of Operations and Systems - Human Resources, implements, manages and supports technology solutions for Cook County Health (CCH) Human Resources. Oversees HR technology systems, ensuring support and alignment with HR and business objectives. Functions in the capacity of a Subject Matter Expert (SME). Understands the technology needs of the department and works to provide the required systems access, analytics, reports and training. Perform data analysis to identify trends to assist with management decisions. Provides systems support to users regarding software solutions and coordinates with various Cook County entities to resolve technical issues. Provides troubleshooting, client support and resolution of HRIS system issues. Works closely with other County departments in a coordinated effort directed at maintaining HRIS solutions. Interprets data and recommends policy and procedural changes as needed.
GENERAL ADMINSTRATIVE RESPONSIBILITY
Collective Bargaining
- Review applicable Collective Bargaining Agreements and consult with Labor Relations to generate management proposals
- Participate in collective bargaining negotiations, caucus discussions and working meeting
Discipline
- Document, recommend and effectuate discipline at all levels
- Work closely with labor relations and/or labor counsel to effectuate and enforce applicable Collective Bargaining Agreements
- Initiate, authorize and complete disciplinary action pursuant to CCH system rules, policies, procedures and provision of applicable collective bargaining agreements
Supervision
- Direct and effectuate CCH management policies and practices
- Access and proficiently navigate CCH records system to obtain and review information necessary to execute provisions of applicable collective bargaining agreement
Management
- Contribute to the management of CCH staff and CCH’ systemic development and success
- Discuss and develop CCH system policies and procedures
GENERAL ADMINSTRATIVE RESPONSIBILITY CONTINUED
- Consistently use independent judgment to identify operational staffing issues and needs and perform the following functions as necessary; hire, transfer, suspend, layoff, recall, promote, discharge, assign, direct or discipline employees pursuant to applicable Collective Bargaining Agreements
- Work with Labor Relations to discern past practice when necessary
TYPICAL DUTIES
- Participates as the departmental SME to implement, maintain and support all HR systems (i.e., Human Capital Management (HCM), Workforce, Time & Attendance, ID Badging/Door access system, Case Management System, etc.).
- Provides systems knowledge and strategies to Human Resource staff for the development, maintenance, installation and operation of various HRIS systems.
- Provides oversight and training to users within HR as well as across CCH.
- Reviews reports to audit data to ensure data accuracy and system integrity.
- Collaborates with other Cook County entities to communicate CCH business requirements for shared systems/processes.
- Analyzes departmental software needs.
- Conducts gap analysis and business process reviews to ensure process improvements are made to increase the departments overall effectiveness and efficiency.
- Assumes primary responsibility for multiple system initiatives. Ensures that goals are met by the staff in a timely and effective manner.
- Directs, advises and trains other Human Resources staff on methods, procedures and techniques pertaining to the department's operations and systems.
- Reviews, interprets and analyzes data available to make recommendations for process improvements and areas to enhance departmental operations and services.
- Identifies problem areas and brings them to the attention of the Chief Human Resources Officer.
- Performs other duties as assigned.
This position is exempt from Career Service under the CCH Personnel Rules.
MINIMUM QUALIFICATIONS
- High School Diploma or GED and six (6) years of experience working with Human Resources Information Systems (HRIS) as a power user or system administrator (Must provide diploma at time of interview)
OR
Bachelor’s degree from an accredited college or university and three (3) years of experience working with Human Resources Information Systems (HRIS) as a power user or system administrator (Must provide Bachelor’s Degree Official Transcripts at time of interview)
- A minimum of three (3) years of full-time work experience as a business analyst and/or team leader responsible for supporting and/or implementing enterprise applications is required
- Experience working in a union environment is required
- Proficiency using Microsoft Excel, i.e., creating pivot tables charts, and conduct analysis of large data sets is required
PREFERRED QUALIFICATIONS
- Bachelor’s degree in business, Computer Science or Information Technology from an accredited college or university is preferred
- Experience modifying existing and creating custom reports for HRIS systems is preferred
- Experience working with Microsoft SharePoint is preferred
- Experience working with an ATS, i.e. Taleo is preferred
- Experience with HCM systems, i.e., Oracle, Workday, UKG is preferred
- Advanced proficiency using Microsoft Excel is preferred
BENEFITS PACKAGE
- Medical, Dental, and Vision Coverage
- Basic Term Life Insurance
- Pension Plan
- Deferred Compensation Program
- Paid Holidays, Vacation, and Sick Time
- You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/
VETERAN PREFERENCE
PLEASE READ
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
- Meet the minimum qualifications for the position.
- Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, “Are you a Military Veteran?”
- Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
OR
A copy of a valid State ID Card or Driver’s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S LICENSE AT TIME OF INTERVIEW.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
- Degrees awarded outside of the United States with the exception of those awarded in one of the United States’ territories and Canada must be credentialed by an approved U. S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
- Please note all offers of employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
- CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH & HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
