What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II (LAW OFFICE OF THE PUBLIC DEFENDER) position at Cook County Offices Under the President?

Under the general direction of the General Counsel to the Public Defender, supports file management and maintenance, assists with labor relations matters such as tracking discipline, grievances and contract bargaining. Provides logistical support; exercises discretion, sound judgment and personal initiative to determine and implement the proper approach or action to take in routine and non-routine situations relative to support operations of the General Counsel’s office. Interprets and adapts guidelines, including unwritten policies, precedents and practices which otherwise do not adequately address the needs and circumstances of the unit. Acts as a resource person to deal with department-wide or county-wide rules, regulation and protocols as they impact on the particular work area or its personnel. May perform other duties as assigned.

Minimum Qualifications

Possession of a High School Diploma or G.E.D. Test Certificate SUPPLEMENTED with four (4) years’ full-time administrative work experience.
-OR-
Graduation from an accredited college or university with an Associate’s degree SUPPLEMENTED with two (2) years’ full-time administrative work experience.

Preferred Qualifications

Experience or exposure to the language, principles and practice of the law.

Degrees awarded outside of the United States with the exception of those awarded in one of the United States’ territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

Knowledge, Skills, Abilities and Other Characteristics

Thorough knowledge of general and special clerical procedures particular to area of assignment. Knowledge of the services performed by the non-clerical aspects of the department’s activities as they relate to clerical functions.

Knowledge of Microsoft Office Suite and other software applications.

Ability to work cooperatively with administrative, supervisory, technical and professional personnel in maintaining adequate clerical services.

Knowledge of good office management principles. Excellent knowledge of spelling, punctuation and grammar.

Ability to make sound decisions and carry out programs affecting own work and the work of others either for constant or changing work situations.

Skill in the application of sound mathematic principles and basic bookkeeping methods relative to maintaining important financial or statistical records and preparing or approving expenditures, payrolls, purchases, etc. of considerable cost.

Good attention to detail, ability to proof, verifies and edits complex data, transcribe and cross reference data. Ability to follow-up in a thorough and timely manner relative to unresolved business.

Thorough knowledge of correct business, legal and/or other technical language usage, punctuation and grammar, and their proper application to business forms, letters and records

.
Skill and accuracy in the control, organization and maintenance of manual or electronic filing systems and records according to various methods.

Good communication skills, ability to gather information from others and make inquiries.

Ability to coordinate several tasks and perform well under pressure.

Physical Requirements

Light Work

Light Work involves exerting up to 20 pounds of force occasionally or up to 10 pounds of force frequently, or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. Even though the weight lifted may be only a negligible amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling materials even though the weight of the materials is negligible.

Please contact BHR.WorkforceStrategy@cookcountyil.gov for inquiries about this position.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (8) (18).

VETERAN’S PREFERENCE

When applying for employment with Cook County Government, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
IDENTIFY THEMSELVES AS A VETERAN ON THEIR EMPLOYMENT APPLICATION BY ANSWERING YES TO THE QUESTION “Are you a military veteran?”
ATTACH A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214S, 215S, OR NGB 22S, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

VETERAN MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS AT TIME OF INTERVIEW.

Benefits Package

Medical, Dental, and Vision Coverage

Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time
You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

http://www.cookcountyrisk.com/

Must be legally authorized to work in the United States without sponsorship.

This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

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ADMINISTRATIVE ASSISTANT II (LAW OFFICE OF THE PUBLIC DEFENDER)

What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II (LAW OFFICE OF THE PUBLIC DEFENDER) position at Cook County Offices Under the President?

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