Payroll Coordinator (Re-post) - Bureau of Administrative Services

Position Details

Job Title: Payroll Coordinator (Re-Post)

Reports to: Chief Financial Officer

Level: Entry/Union/Full-Time

Salary range: $96,000 - $125,000

Grade/Step: 21/E

Location: 69 W Washington

Bureau: Administrative Services

Application deadline: 1/18/25

Primary Function: Completes all aspects of payroll for the State’s Attorney’s Office.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Prepare and input employee information (new hires, promotions, resignations, and interagency transfers) into payroll software-CCT, Oracle (EBS), and SAO Human Resource database.
• Maintain employee records and complete verifications of employment.
• Input necessary payroll information into the Cook County payroll system, biweekly, to ensure the processing of SAO employee payroll.
• Review and verify employee timesheets as it relates to the processing of payroll.
• Record, verify, and reconcile payroll-related information, as well as bi-weekly verification of employee direct deposit information.
• Maintain employee changes as they relate to the Collective Bargaining Agreements.
• Work closely with the Director of Human Resources and the Director of Finance regarding payroll matters.
• Complete necessary documentation to be submitted to the Cook County Pension Board, regarding employee retirements, disability, and duty disability.
• Assist employees with various payroll related matters.
• Maintain guidelines, enhancements and staff trainings as they relate to the CC Time system.
• Enter exception reports as it relates to CC Time.
• Work closely with the various partner agencies.
• Enter leave of absence information as it relates to timekeeping matters.
• Work closely with the HR Team member regarding leaves of absence.

• Regular access to confidential information.
• Perform other duties as assigned.

Qualifications:

Required:

• The candidate must have excellent communication skills both oral and written.
• The candidate must have the ability to multi-task and work in a fast-paced environment.
• Working knowledge of EBS, ESS systems
• Proficiency in Microsoft Word applications.
• Proficiency in SharePoint.
• At least 2 years’ experience in payroll, administrative, or related field.

Preferred:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.

Hybrid Work Environment: This role may be eligible for two days of remote work per week after 30 days of employment and training. WFH schedule is determined by the manager.

Equal Employment Opportunity

At the Cook County State’s Attorney’s Office (CCSAO), we champion diversity, equal opportunity, and inclusivity! We are passionately committed to building a team that represents a wealth of backgrounds, perspectives, and skills. Our strength lies in our diversity, and we actively seek, develop, and cherish talent from all walks of life.

We're proud to say that we stand firmly against discrimination of any kind—whether it's based on race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, sexual orientation, gender identity, gender expression, or any characteristic protected by federal, state, or local law. At CCSAO, everyone is welcome.

And, we're not just about saying it—we're about living it! If you’re a qualified individual who requires reasonable accommodation based on religion, disability, or pregnancy, please let us know. At CCSAO, we’re all about empowering our team to shine.

Reasonable Accommodation

Applicants that are a qualified individual with a disability or a disabled veteran may contact the Cook County State’s Attorney’s Office coordinators via email at hr.sao@cookcountysao.org and arrange for an accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Benefits

At Cook County, we believe in investing in you, our valued employee. We understand that your well-being directly impacts the quality of service we provide to our community. That's why we offer a comprehensive and competitive benefits package designed to support your health, financial stability, and work-life balance. Here's a snapshot of what we offer:

Choose from a variety of medical, dental, and vision plans to best suit your lifestyle and needs. We provide a robust Paid Time Off (PTO) program, including vacation, personal, and sick leave, as well as 13 paid holidays. As a public service employer, our employees may qualify for the Public Service Loan Forgiveness (PSLF) program. Our Employee Assistance Program offers confidential counseling and referral services to help you navigate life's challenges. And of course, a pension plan through Cook County.

Follow this link to the Cook County Benefits and this link to Cook County Pension Fund if you want to learn more about our amazing benefit coverage. The CCSAO does not provide relocation assistance.