What are the responsibilities and job description for the Administrative Assistant, Engineering position at CoolSys?
Overview:
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CoolSys is an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.
With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.
WHY JOIN US
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:
WHY JOIN US
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:
- Competitive pay from $20-25/HR
- Medical, Dental, Vision and Prescription coverage
- Paid vacation and holidays
- 401(K) match
- Life insurance, AD&D and long-term disability
- Tuition reimbursement
- Opportunities available nationwide
- Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
- Pet Insurance
- Legal Plan, and ID Theft Protection
JOB SUMMARY
To support our San Antonio office, CoolSys Energy Design - Consulting Engineers (CED) is in search of a full-time, Administrative and Accounting Assistant to join our team. Our ideal candidate will have a positive and eager-to-help attitude as well as experience working in a professional environment. This will be an in-person position at our San Antonio office with the potential for a hybrid schedule.
Responsibilities:
- Provide high-level administrative support including calendar management and travel arrangements.
- Plan and coordinate meetings and staff events including project-oriented meetings, lunch and learns, team building activities, and annual holiday party.
- Assist with writing proposals, client communications, and task management.
- Assist with special projects, research, and strategic initiatives as assigned.
- Prepare timely and professional communication on behalf of the office.
- Manage confidential information with discretion and professionalism.
- Streamline administrative processes to enhance office efficiency.
- Answer phones and assist with reception and front desk duties.
- Prepare correspondence and documents for overnight shipments.
- Maintain office calendar and supplies.
- Open and distribute mail.
- Schedule and track rental cars.
- File project-related material / Scan and shred various reports.
- Various other accounting support duties as assigned by Accounting Senior Staff.
- Bachelor’s degree in Business Administration or a related field (preferred but not required).
- 5 years of administrative experience in a professional setting (such as an engineering, attorney, architecture, or political firm)
- Strong organizational skills with the ability to prioritize and multitask effectively.
- Strong problem-solving and decision-making capabilities
- Excellent communication skills, both written and verbal.
- Team player willing to work with all levels of internal staff, as well as outside clients and vendors
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!
Connect with us on Facebook and Twitter.
CoolSys is an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.
Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.
Salary : $20 - $25
